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Office Coordinator – Foundation

Benchmark Human Services Fort Wayne, IN Full-Time
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Our mission is to help children and adults with enduring intellectual, developmental and physical disabilities live as independently as possible, be included in the community and function at their highest potential.

We envision a community in which people with enduring intellectual, developmental and physical disabilities are engaged fully and meaningfully in all aspects of community life.

You can be a part of this mission by joining the Foundation team. We are currently looking for full-time Office Coordinator who would be able to support the office administration of the Foundation and act as the initial contact for Foundation vendors, guests and visitors. Administrative responsibilities include coordinating meetings for Board of Directors, committees, grantee and community meetings and all related correspondence.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Reception
• Answer incoming calls and route calls as necessary
• Coordinate and process incoming and outgoing mail
• Greet visitors and direct to appropriate staff
• Maintain the calendar for public use of meeting space
• Maintain schedule for CEO
• Schedule meetings and coordinate supporting materials

Administrative
• Process financial and personnel tasks as directed, including record-keeping and data entry; support financial functions by processing invoices and receipts and monitoring expenses for consistency with policy
• Manage electronic, paper and archived files in an organized and complete fashion
• Participate in the planning and actively support events including creation, production, packaging and distribution of supporting materials
• Track lease agreements and coordinate with Real Estate Manager

Financial
• Keep log of incoming money that is then given to accountant for deposit
• Input purchase orders to be approved by CEO
• Conduct bank account reconciliation monthly

Office Management
• Maintain and order inventory of supplies, snacks, etc. and act as point of contact for vendors of these items
• Support activities around building operations
• Other duties as assigned

KNOWLEDGE AND SKILLS
• Positive interaction skills and work attitude in a team environment
• Successful working in a busy, multi-task environment
• Work independently with limited supervision
• Strong attention to detail and accuracy
• Possess excellent verbal and written communication skills
• Understand financial processes, budgets and costs
• Manage projects from start to finish and work within deadlines
• Organize, plan, problem-solve and display good judgement
• Proficient in Microsoft Office Software and keyboarding skills
• Report to work as scheduled

QUALIFICATIONS

Associates Degree in Business, Marketing, Communications or related field required, or 2+ years of experience in office administration

Demonstrated office administrative experience required. Experience in basic accounting preferred.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

To apply, please go to benchmarkhs.com/careers to submit your application and resume, or you may contact Wendy Harris at 456-2971 extension 5837.

AWS/Benchmark Human Services is an Affirmative Action, Equal Employment Opportunity Employer.
Veterans, women, and individuals with disabilities are encouraged to apply.

 

Recommended skills

Attention To Detail
Scheduling
Operations
Receptions
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Accounting
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Job ID: 5708

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