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Purchasing Agent job in Philadelphia at Adams and Associates, Inc.

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Purchasing Agent at Adams and Associates, Inc.

Purchasing Agent

Adams and Associates, Inc. Philadelphia, PA Full-Time
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POSITION SUMMARY
Responsible for the purchasing function for all Center needs.

MANAGEMENT & SUPERVISION
May supervise the Purchasing Assistant. Responsible for all procurement activities for the Center
to ensure that Center staff requests for goods and services are promptly and satisfactorily fulfilled
and procurements are conducted in compliance with Company and Government policies and
procedures.


RESPONSIBILITIES
o Follows all integrity guidelines and procedures and ensures no manipulation of student data.
o Manages the Center purchasing/procurement function through planning, budget control and
appropriate staff training.
o Procures goods and services for the Center in accordance with Company purchasing policies
and procedures.
o Selects services and vendors through competitive pricing, service and quality guidelines in
compliance with Federal Acquisition Regulation and Company policies and SOPs.
o May provide direct supervision to purchasing staff.
o Assists the F&A Director in budget preparation and control.
o Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant
contracts for services, equipment, repairs and rehab projects, preparation, distribution and
maintenance of all PRL.
o Develops and maintains a qualified vendor list with appropriate identification of small, large,
Veteran, Minority and/or Female suppliers.
o Utilizes the federal supply schedules as needed.
o Monitors vendor adherence to quality standards, prescribed delivery schedules and contract
terms. Assures required vendor performance evaluation for determination of continued goods
and/or services.
Page 2 of 3
This job description includes data that shall not be disclosed outside the Corporation and shall not be duplicated, used or
disclosed - in whole or in part - for any purposes.
o Coordinates with the Center Finance function to confirm pricing information.
o Administers the Center subcontract program to assure meeting the Subcontract Plan goals.
o Administers the construction, rehabilitation and maintenance subcontracts per Federal and
Company guidelines.
o Complies with all provisions of the Center contract and Company SOPs as related to the
Purchasing/Procurement function.
o Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to
ensure prompt correction of vendor issues.
o Maintains required logs, computer database and prepares and submits required Company and
Government reports.
o Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc. ) from cradle to grave.
o Practices superior customer service and communication, including timely feedback on purchase
requests.
o Fills staff vacancies in a timely manner. Effectively motivates, empowers and requires staff to
perform his/her job responsibilities. Employs sound time-management and delegation skills.
Holds staff accountable for producing quality work, develops staff for career progression and
disciplines staff that fail to meet goals.
o Provides required/supplemental training for new and current employees.
o Motivates and manages staff to work effectively, creates a supportive work environment,
recognizes staff accomplishments and proactively addresses staff performance concerns.
o Develops Center-beneficial linkages within the community to enhance and promote local
procurement activity. Promotes a positive image of the Center and Job Corps and establishes
meaningful relationships with the local business community.
o Mentors, monitors and models the Career Success Standards as required by the PRH.
o Shows respect and courtesy to students and holds them accountable for their actions and
behavior.
o Provides quality services for students and ensures that quality is maintained and student needs
are met. Pursues improvement and enhancement of requisite services.
o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and
contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides
quality and timely information to DOL/Company when requested.
o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates
appropriate solutions prior to taking or recommending actions. Follows up to ensure
prompt/appropriate action is taken and that problems are in fact corrected.
o Works in partnership with staff from all Departments to ensure effective supervision and
services are provided to students.
o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager
to include assignments to temporarily perform job responsibilities of other departments and
positions.
o Other duties as assigned.

Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination
against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals

This job description includes data that shall not be disclosed outside the Corporation and shall not be duplicated, used or
disclosed - in whole or in part - for any purposes.
based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or
expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and
subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin,
protected veteran status or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion,
termination, layoff, recall, transfer, leaves of absence, compensation, and training

QUALIFICATIONS & EXPERIENCE
Associate of Arts Degree from an accredited school required. Three to five years of experience
including oversight of contracts, sub contracts and experience with Federal Acquisition
Regulations preferred. Computer literacy and proficiency in Microsoft suite of applications is
required.
Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing,
carrying, reaching, stooping and crouching. Demonstrates the ability to lift 40 pounds and/or the
ability to assess the lift load in order to ask for necessary assistance.

Recommended Skills

  • Bidding
  • Computer Literacy
  • Construction
  • Contract Management
  • Courtesy
  • Customer Service
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