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  • Boston, MA

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Procurement Coordinator

Veolia North America • Boston, MA

Posted 3 days ago

Job Snapshot

Experience - 5 years
Degree - High School
Other Great Industries
Purchasing - Procurement

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Job Description

Procurement Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the procurement department. Supports and assists CPO with a variety of tasks related to organization and communication. Familiar with the procurement function’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reporting to a procurement Director or CPO. 
Answer and direct phone calls for CPO
Organize and schedule meetings and appointments. Maintain contact lists
Produce and distribute correspondence memos 
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system – hardcopy and google drive
Scan and file procurement contracts – NDAs, MSAs, SOWs etc.
Order office supplies
Book travel arrangements. Submit and reconcile expense reports. 
Provide general support to visitors
Review, organize, and respond to emails 
Format and print presentations, spreadsheets and documents
Generate reports
Handle multiple projects
Prepare and monitor invoices
Printing and copying
Maintain office supplies inventory
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Carry out administrative duties such as filing, word processing, basic formatting of spreadsheets, copying, binding, scanning etc.
Write letters and emails on behalf of procurement
Book conference calls, rooms
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings, prepare agendas for meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient. Resolve administrative problems
Maintain up-to-date employee holiday records. Review and approve etime.
Coordinate repairs to office equipment
Greet and assist visitors to the office
Plan meetings and events, including ordering catering etc.

Job Requirements

Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office and Google mail, sheets, slides, and docs
At least 5 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred
Administrative Assistant top skills & proficiencies:
Reporting Skills
Administrative Writing Skills
Microsoft Office and Google Skills
Problem Solving
Verbal Communication
Office Administration Procedures
Attention to Detail
Telephone Skills
Discretion and Judgment
Job ID: 102479
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