- Process course paperwork and enter data in student database - Coordinate with Leoni, the Shipping Company and the customer to ship equipment for customer classes - Coordinate with the Printing Company on when to print and ship course books for customer classes. - Maintain "weekly printing needs" with the printing company in regards to which books need to be printed for every scheduled class, and when they need to be delivered to the customer - Maintain and send out the weekly sales and backlog updates to upper management weekly. - Enter order confirmation into Navision (ERP) upon receiving PO's from the customer and enter data in PO spreadsheet - Maintain the training PO spreadsheet to keep track of all training PO's along with what has and has not been invoiced - Maintain the Training Invoicing spreadsheet adding what needs to be invoiced and keeping track of invoicing for training PO's. - Schedule Training classes and equipment - Update training schedule - Order lunches for in-house training classes - Complete managers credit card statement by saving receipts for student lunches or travel used by manager's card - Maintain each instructors course evaluation spreadsheet - Back-up Executive Admin for arranging travel and a back-up for programming admin responsibilities - Maintain essential training tracking spreadsheets - Update the service schedule for the Dresspack Technicians, recording their day to day service work - Coordinate service work for the Dresspack Technicians with the customer and sometimes project managers - File service coordinator admin paperwork Hours: 8:00am-4:30pm Dress code: Business Casual Will be working on-site. Skills:
Data entry, Customer service, Administrative support, Clerical, Microsoft office, Outlook, Calendar management, Administrative assistance, Microsoft, Travel coordination, Microsoft excel, Purchase order, Reporting, Concur, Invoicing, Detail, Email, Ms office suite, Microsoft word Top Skills Details:
3+ years of administrative assistant experience Proficient with microsoft office Associates degree Additional Skills & Qualifications:
Must haves: 3+ years of administrative experience Proficient with Microsoft Office, Advanced skill with excel Experience booking travel and ordering lunches Experience handling financial documents (PO's, Invoicing) Must be detail oriented as accuracy is crucial Strong communicator Associates Degree Nice to have: ERP experience (they use Navision), but they can teach this Automotive Experience This is open because the person currently in this role will be leaving due to a family emergency. This person will stay to train the new employee Experience Level:
We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.