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Project Secretary

DXP Enterprises, Inc Houston Full-Time
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Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.

Responsibilities of the Project Secretary include, but are not limited to:

  • Create preliminary submittals, operation manuals, and other project-specific documents
  • Prepare project summaries and close-out information
  • Regularly communicate project status with operations and vendors
  • Negotiate pricing, delivery, and payment terms with vendors
  • Release items to-procure to Purchasing in order to fulfill project needs
  • Timely deliverance of addendums & bid extensions
  • Work on special projects as assigned while balancing day-to-day workload
  • Collect and analyze quotation data to determine patterns of success or failure
  • Measure by product type, manufacturer, bid amount and customers


Qualifications of the Project Secretary include, but are not limited to:

  • 2+ years of experience supporting Project Manager in the delivery of development projects
  • Background in construction bidding, tendering, proposals, contracts, jobs
  • Strong technical aptitude needed; picks up technical things quickly
  • Must have excellent customer service skills
  • High attention to detail and willingness to scrutinize all information
  • Extreme sense of urgency, high level of organizational ability, and proactive approach to fulfilling tasks at hand
  • Training can/will be provided, but a general knowledge of the following would be preferred: Municipal bids, RFP, RFQ, design/build

Additional Information:

Physical Demand: Extended periods of sitting and working on a computer

Working Conditions: Office environment

Training/Certifications: N/A

Shift Time/Overtime: 8am - 5pm with some OT as needed

Travel: N/A

Education: Bachelor’s degree preferred

DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry.

DXP offers a comprehensive benefits package including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products. EOE/M/F/D/V


Recommended skills

Submittals (Construction)
Balancing (Ledger/Billing)
Customer Service


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Project Secretary
Estimated Salary: $40K
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Job ID: R1092


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