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  • 59 Maiden Lane
    New York, NY 10038

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Executive Assistant

AmTrust North America • New York, NY

Posted 1 month ago

Job Snapshot

Full-Time
Experience - 3 years
Degree - High School
Other Great Industries
Admin - Clerical

Job Description

Overview

AmTrust Financial is looking for a talented Executive Assistant to join the team in New York City.   You will be responsible for helping to support the C-Suite by managing the Executive's workflow, travel arrangements and preparing itineraries.  

Responsibilities
  • High volume phone coverage/screening and detailed maintenance and distribution of daily call log
  • Set up and clean-up of conference rooms before and after meetings
  • Preparation (printing, copying, binding) of meeting materials for monthly Board and Reserve meetings, among others
  • Ad hoc research and clerical projects and assorted administrative tasks
  • Lead coverage in the absence of Executive Assistant
  • Perform general clerical duties including photocopying, fax and mailing
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules

Job Requirements

Education/Training/Experience

High school diploma; three or more years of experience in a financial, insurance or similar corporate environment; or equivalent combination of education and experience.

Qualification/Requirements:

  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Must be able to interact and communicate with individuals at all levels of the organization.
  • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Key Competencies

  • Flexibility for Overtime, when needed
  • Communication skills - written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Adaptability
  • Customer service orientation
  • Teamwork
  • Working knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint)

#LI-JD1

Job ID: 2019-8293
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