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Administrative Assistant

Kforce Finance and Accounting Bellevue, WA Contractor
Competitive
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RESPONSIBILITIES:

Kforce has a client in search of an Administrative Assistant in Bellevue, WA. Summary: The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: Executive Support for VP: Schedule Assistance:
  • Setup business travel
  • Coordinate executive meetings and schedules with leadership via executive admin staff
  • Coordinate and provide VIP visitor accommodations, special travel needs, and restaurant reservations
  • Coordinate and assist in the preparation and execution of executive level communications
  • Maintain the executive's Outlook calendar and schedule with specific attention to detail
Information Preparation:
  • Takes messages for executives involving confidential information
  • Prepare reports by collecting analyzing information
  • Provide interpretation of administrative policies and procedures if needed
  • Identify critical level of communications and the need for the executive's notification
  • Manages the flow of information to members of the executive leadership team
Expense Management:
  • Maintain and monitor VP's corporate credit card and fulfill reimbursement for any expense; Handle any expense related issue
  • Monitors designated budgets and expenditures, reviews for accuracy and make adjustments and revisions
Department Support: Resource Related:
  • Maintain, track, and create reports for departmental resources (regular full time, outsourcing, HQ visitors and other visitors as needed); Create weekly resource HC and visitor HC reports
  • Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed; Asset acquisitions, request IT assets via GHR for employee
  • Provide name tags for new hires and recollect for terminations

REQUIREMENTS:

  • High school diploma or GED above required
  • Minimum 3 years of experience required
  • Few years of admin experience supporting a department or executives
  • Bilingual candidate (Korean/English) - This is a strict requirement; Approximately 40% of communication at work will be in Korean (communicating with HQ); Able to read and write in Korean with professionalism
  • Positive attitude and professional etiquette to support dept. leaders and executives
  • Verbal and written communication skills, multitasking, customer service skills and interpersonal skills
  • Ability to work independently without manager's supervision
  • Ability to keep information organized and confidential
  • Basic mentoring skills necessary to provide support and constructive performance feedback
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint
  • Experience working with executives highly preferred
There is a definite possibility of extension (given performance). Given performance, this is a contract to hire position. Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Recommended skills

Attention To Detail
Leadership
Scheduling
Multitasking
Professional Attitude
Interpersonal Skills
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Job ID: FATND1878244

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