Executive Administrative Assistant - Administrative

Job ID: 988052
Salt Lake City, Utah
Job Type: Contract
Added - a day ago

A client of Innova Solutions is immediately hiring an Executive Administrative Assistant

Position type: Full Time-Contract
Duration: 12 months
Location: Salt Lake City, UT

Job Description:
Major purpose:
Provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office.

Major functions:

1. Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
2. Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of the company in all interactions.
3. Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
4. Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation, mail, and paperwork distribution, filing, copying and other general tasks.
5. Due to the complex and confidential nature of the position, knowledge of the company’s policies and procedures is required.
6. Serve as event planning/coordinator for multiple business events of varying size and nature.

Education/Experience/Licenses

1. High school diploma with a minimum of 8 years related administrative experience or associate degree with a minimum of 4 years related administrative experience.
2. At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.

Additional Preferred Skills:

1. Prefer a minimum of 10 years of prior experience working with senior executives.
2. Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).
3. A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
4. Good judgment and discretion in handling confidential information is of the utmost importance.
5. Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
6. Possess the ability to work well as a team and independently with minimal supervision.
7. Extremely organized with great attention to detail and excellent grammar skills.
8. The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions.
9. Willing to work some extended hours when necessary, including the occasional availability at a moment’s notice.
10. Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Website:
Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.
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