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EXECUTIVE ADMINISTRATIVE ASSISTANT

The Select Group San Jose Contractor
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EXECUTIVE ADMINISTRATIVE ASSISTANT

This position will sit in San Jose, CA and will largely include working closely with company executives on a day-to-day basis performing general administrative support tasks. A person with any experience with administrative assistance roles and an excited and lively personality will fit well here.

EXECUTIVE ADMINISTRATIVE ASSISTANT REQUIREMENTS:

  • 6 months - 10 years of experience with one of the following titles:

    • Administrative Assistant

    • Executive Assistant

    • Office Manager

  • Proficiency with

    all

    of the following in most recent role:

    • Scheduling large meetings

    • Organizing morale committees and/or fun team events

    • Ordering office supplies

    • Booking travel for colleagues

    • Placing food and catering orders for large companies

  • Also must have excellent communication and a great personality

EXECUTIVE ADMINISTRATIVE ASSISTANT RESPONSIBILITIES:

  • Assisting supervisory and non-supervisory employees with various administrative support tasks, including but are not limited to:

    • General filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks.

    • Coordinating work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc.



About The Select Group:

We are TSG - a fast-growing technical services firm serving the U.S. and Canada. We open doors to diversified prospective employers who respect and value your ambitions, your pursuit of a meaningful career, and your particular skill-set. We offer interview guidance, an impressive referral program, and partner with you to find work that drives you. Learn more about us in our URL blocked - click to apply or visit us at URL blocked - click to apply Sign up to receive weekly job alerts in your inbox by joining the URL blocked - click to apply

We have the privilege of impacting lives, so let us impact yours.

The Select Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

 

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management

Location

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$73K
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EXECUTIVE ADMINISTRATIVE ASSISTANT
Estimated Salary: $64K
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Job ID: TheSelectGroup_47186

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Our story is one of perseverance and willpower. Sheldon Wolitski founded our company in 1999, leading our agency through uphill challenges on the pathway to success.

A native Canadian, Wolitski moved to the US to attend the University of Alabama - Huntsville. After graduating, Wolitski began working with several prestigious staffing companies in Huntsville. Armed with training and experience, Wolitski decided to venture out, and so he began fulfilling his lifelong dream of entrepreneurship.

While the company was flourishing, but still in its infancy, unforeseen tragedy struck America on September 11, 2001. Soon to follow was the dot-com bubble burst in 2001, and a cascading economic downturn.

Wolitski used every tool at his disposal to keep the ship afloat — at one point even maxing out a credit card to pay the bills. Learning from the uncertainty of the situation, he began adjusting his business model to better meet client demands, offering permanent, temporary and contract jobs. That versatility proved invaluable.

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