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  • Tampa, FL 33629

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Non-Profit Event Support Admin

The CSI Companies • Tampa, FL

Posted 27 days ago

Job Snapshot

Other Great Industries
Admin - Clerical


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Job Description

The CSI Companies is a national recruiting and staffing firm.

Currently we are seeking a Non-Profit Event Support Admin for our well-known client in Tampa, FL!

Job Type: Contract position

Schedule: Monday - Friday normal business hours

Pay Rate: $15 an hour

*Weekly pay is provided (Fridays) and health, dental and vision insurance offered!

Location: Tampa, FL 33629

The Seasonal Community Event Support role will provide event related support services to the event staff in the Division.

Job Description:

  • The seasonal community event support role will provide event related support services to the event staff (RFL, Strides, Distinguished events) in the Division.
  • Event Materials/Document Preparation
  • Assist as needed with event (all events) related materials including but not limited to:
  • Invitations , RSVPs, Brochures, Posters, Letters , Programs , Certificates , Name tags , Signage
  • Order & Coordinate Event Materials/Products
  • Assist with record of orders
  • Assist with appropriate accounting
  • Event Correspondence
  • Send invitations to team captains and/or committees for kickoffs, registration nights and other events
  • Assist with RSVP process for events and event related meetings
  • Maintain contact list for events
  • Prepare mailings (lists, labels, stuffing and sealing), bulk mail, mail merge, etc.
  • Event Reporting
  • Pull Convio reports for Bank Night and day of event
  • Assist with other reporting needs as appropriate
  • General Event Support:
  • Assist with event participant registration as needed
  • Assist with event related inquires (SRs, phone, walk-ins
  • Team Captain packets as needed
  • Sponsor packets
  • Assist with data entry as needed. Including but not limited to the following
  • Records of committees, sponsors, survivors, etc
  • Post event data
  • Greater Giving data input for distinguished events – RSVP’s, auction items, packages, importing online registrations, uploading pictures, creating sales and payments, updating records
  • On-Site Day of Event Support (as approved):
  • Attend events to support staff and volunteers.
  • Help volunteers through registration and check out
  • Onsite donation processing support
  • Event Income Processing (assist office support in the local office
  • Proper preparation of batch headers
  • Processing of donations
  • Create bank night kits: batch forms, accounting packets, log, bank bags, income processing box
  • Assist with Bank Night envelops and match to received income*


  • 1+ year of administrative experience support Events / Conferences / Projects
  • Previous event coordination experience
  • Previous accounting/finance/banking/cash handling experience
  • Strong written and verbal communication and interpersonal skills
  • Strong computer skills; word processing, data entry and spreadsheet
  • Ability to respond to changing circumstances and priorities in a focused and timely manner
  • Ability to apply guidelines and procedures
  • Able to work successfully in a diverse team environment)

For more information, please apply!

Job ID: 10667
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