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Executive Assistant

CCC Information Services Inc Chicago Full-Time
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Job Description SummaryManage one executive calendars: scheduling, prioritizing, and anticipating multiple calendar appointment movements across time zones. Coordinate frequent travel arrangements. This position provides administrative support to an Executive Leader at CCC and his 8 direct reports that run our Automotive Services Group. The executive administrative support includes, but is not limited to, day to day business functions as well as the management of calendar, expense reports, tracking and reporting out on tasks associated with initiatives and meeting planning. We are seeking an individual who is comfortable working with C level executives, other executive and administrative assistants and all levels of CCC employees. This individual should be capable of anticipating the needs of those being supported in this role and integrating within the leadership team. It is important to possess the ability to multi-task, be organized and help team with organization, be proactive in finding opportunities to support team, maintain complex and frequently changing schedules while anticipating and providing effective administrative support. The ideal candidate for this job is resourceful, a good problem solver, and organized. Maintaining the completion of daily and project workload in a timely manner is key to success in this position.

Job Duties
  • Utilize HRIS system for tracking and processing e Collaboration with EA team and Events Coordinator, who manages all client and internal meetings.
  • Organize logistics for annual department meetings and events with assistance of Events Coordinator.
  • Draft confidential correspondence, edit documents, and perform other administrative/clerical duties
  • Organize and centralize customer content presentations and documents
  • Prepare and edit power point materials, presentations and customer proposals
  • Navigate customer management tool to assist
  • Consolidate and summarize weekly reports
  • Order supplies and other items as required.
  • Be knowledgeable with all office equipment, i.e. printers, copiers, scanners, conference room technology, etc.
  • Perform independent research and prepare information for special projects as assigned
  • Participate in leadership meetings to document discussion and follow up items
  • Support additional administrative duties and projects as assigned
  • Support executive duties for Kick-off/Mid-Year meetings


Qualifications
  • Bachelor's degree
  • Minimum 10 years in C level executive administrative role(s) with experience providing executive level support in a corporate setting
  • Excellent communication and writing skills, ability to manage multiple initiatives, executive scheduling, calendar management, time management, travel planning and logistics.
  • Proficient technical skills including HRIS system or equivalent, Salesforce, Microsoft Office: Outlook, PowerPoint, Excel, Word, SharePoint.
  • Experience with event planning, including budgeting, vendor negotiations, and creating PO's.


Why Choose CCC:

We promote a healthy work-life balance and offer generous benefit plans and resources designed with employee satisfaction in mind.
What we value is simple - customers, employee commitment, collaboration and clear communication.

We hire people who will embrace the company's goals and productively contribute in ways that help us serve the customer, innovate, and stay strong.
We make it a priority to keep employees healthy, happy and enriched.

  • Healthy - Wellness programs, competitive medical benefit offerings
  • Happy - Recognition programs, a confidential employee assistance program, Perkspot/employee discount program and potentially flexible work arrangements such as staggered start times
  • Enriched - Tuition reimbursement, training and learning programs, and leadership development opportunities


Our corporate headquarters is located in downtown Chicago within the historic Merchandise Mart-a certified LEED (Leadership in Energy and Environmental Design) building.

Please Note: Contingent Workers, Field Inventory Representatives and Interns are not eligible for the benefits above.

CCC Information Services was recognized by Forbes as one of America's Best Mid-Sized Employers in 2018 and ranked #17 in the Top 100 Digital Companies in Chicago in 2017 by Built In Chicago.

CCC is ready to help you shift your career into high gear. Let's get started!
 

Skills required

Time Management
Administration
Arrange Meeting
Problem Solving
Decision Making
Clerical Works

Location

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$56K
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Executive Assistant
Estimated Salary: $110K
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Job ID: 8574-2231

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Founded in 1980, CCC is a leading provider of innovative cloud, mobile, telematics, hyperscale technologies and apps for the automotive, insurance, and collision repair industries. 

CCC's solutions and big data insights are delivered through the powerful CCC ONE™ platform, which connects a vast network of 350+ insurance companies, 24,000+ repair facilities, OEMS, hundreds of parts suppliers, and dozens of third-party data and service providers. 

In addition, CCC provides access to car-related services to millions of consumers via carwise.com, and Auto Injury Solutions Inc., a CCC company, provides customizable, end-to-end, casualty solutions to auto insurers for the handling of first and third-party claims.

The collective set of CCC's smart, flexible, and intuitive solutions make connected car, vehicle, and accident data actionable, informing decision-making, enhancing productivity, and helping customers deliver faster and better experiences for end consumers. 

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