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Construction Administrative Assistant

Ultimate • Orlando, FL

Posted 6 days ago

Job Snapshot

Full-Time
$14.00 - $18.00/Hour
Construction
Admin - Clerical

Job Competition

31

Applicants

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Job Description

Our client is currently looking for a detail oriented individual with strong organizational and interpersonal skills for a Construction Administrative Assistant position. The Construction Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. Main Job Tasks and Responsibilities: - Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports. - Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager.  - Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists. - Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals). - Point person for proposal and capabilities packages.  This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager. - Assist with subcontracts, pre-qualifications, PSAs, Procurement Request Forms, and project closures. - Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager's absence. - Maintain all files, including preparing new files and sending old files off site. - Upkeep and cleanliness of the office. Education and Experience: - Minimum High School Diploma or GED. - Minimum of 3 years construction administration experience. - Excellent attention to detail, strong work ethic and great attitude - Efficient organization, leadership, planning and time management skills - Strong MS Office Skills. - Ability to multi-task. - Ability to prioritize and adjust schedules as necessary. - Excellent written and verbal communication skills. Software Knowledge Preferred: - MS Office products - QuickBooks Required Education: - High school or equivalent Required Experience: - Construction Administrative Assistant: 3 years Key Competencies: - Communication skills - written and verbal - Planning and organizing - Prioritizing - Problem assessment and problem solving - Information gathering and information monitoring - Attention to detail and accuracy - Flexibility - Adaptability - Customer service orientation - Teamwork We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Our client is currently looking for a detail oriented individual with strong organizational and interpersonal skills for a Construction Administrative Assistant position. The Construction Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. ​Main Job Tasks and Responsibilities: Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports. Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager. Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists. Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals). Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager. Assist with subcontracts, pre-qualifications, PSAs, Procurement Request Forms, and project closures. Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager's absence. Maintain all files, including preparing new files and sending old files off site. Upkeep and cleanliness of the office. Education and Experience: Minimum High School Diploma or GED. Minimum of 3 years construction administration experience. Excellent attention to detail, strong work ethic and great attitude Efficient organization, leadership, planning and time management skills Strong MS Office Skills. Ability to multi-task. Ability to prioritize and adjust schedules as necessary. Excellent written and verbal communication skills. Software Knowledge Preferred: MS Office products QuickBooks Required Education: High school or equivalent Required Experience: Construction Administrative Assistant: 3 years Key Competencies: Communication skills - written and verbal Planning and organizing Prioritizing Problem assessment and problem solving Information gathering and information monitoring Attention to detail and accuracy Flexibility Adaptability Customer service orientation Teamwork
Job ID: JO-1709-10656
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