PROCESSING APPLICATION
Hold tight! We’re comparing your resume to the job requirements…

ARE YOU SURE YOU WANT TO APPLY TO THIS JOB?
Based on your Resume, it doesn't look like you meet the requirements from the employer. You can still apply if you think you’re a fit.
Job Requirements of Office Manager:
-
Employment Type:
Full-Time
-
Location:
Sturgeon Bay, WI (Onsite)
Do you meet the requirements for this job?
Office Manager
Office Manager
The Office Manager provides sales and expense analyses for all departments, represents the financial condition of the dealership, develops controls necessary for the proper conduct of the business, and maintains accurate records. This position interacts daily with Accounting Associates, Management team members, Sales and Service associates, support staff, and customers.
Job Responsibilities:
The Office Manager reports to the Controller, Corporate CFO, and Assistant CFO. This position supports the entire accounting function and financial reporting for our dealership. The Office Manager will work closely with Management and other departments to ensure harmonious and productive operations, maximizing the success of the dealerships. Successful candidates must maintain excellent business relations with customers, both internally and externally, and help develop and motivate accounting associates to ensure performance metrics are met or exceeded.
Daily Duties:
- Upload positive pay from each store into Amegy’s banking system
- Complete research, review, and resolution to daily Positive Pay Exceptions
- Post funding notices and pull funded deals for title clerks
- Complete review of all daily disbursements prior to signing
- Posting of corporate credit card receipts
- Supervise all daily processes of the Accounting office
- Supervise Accounting staff
- Assist in staff coverage of the Accounting Office (when needed)
Weekly Duties:
- Weekly approval of Accounting timecards
- Send contracts-in-transit listing out to Finance areas
Monthly Duties:
- Reconcile corporate credit card statement
- Send Used Vehicle Inventory Schedule to Used Car Mgr/Director
- Complete County Vehicle Inventory Tax Report and Payment
- Complete statistical data memo forms for manufacturer financial statements
- Assist with month-end duties at the direction of the Controller
- Assist with miscellaneous projects as assigned by the Controller
Other Essential Responsibilities:
- Prepare complete financial statements and submit to the manufacturer and management in accordance with established timeframes
- Interpret and analyze financial statements
- Keep the General Manager informed on the trends and cash needs of the business
- Develop and maintain an effective cash management system
- Manage the day-to-day accounting operations of the store to ensure that all transactions are recorded in compliance with dealership accounting processes and policies
- Close the books accurately each month
- Prepare and submit required statements and reports
- Manage and safeguard the store's assets and ensure that internal controls are in place
- Assist department managers in reading and interpreting their financial reports and in creating action plans needed to improve their operation
- Respond to requests for information and assistance in a timely manner
- Work with General Manager to improve revenue or reduce expenses to meet or exceed budget and grow the business
- Work with staff to ensure that corporate initiatives are attained
Requirements:
- Bachelor's Degree - Preferred
- Minimum 3-5 years automotive dealership accounting experience
- Extensive knowledge of CDK/ADP and/or Reynolds and Reynolds software
- Extensive knowledge of manufacturer, bank, and floorplan reconciliations
- Extensive knowledge of accounting schedules/controlled accounts/general ledger
- Extensive knowledge and proficiency in the use of Microsoft Excel and Word
- Working knowledge of dealership financial statements
- Working knowledge of dealership accounting month-end close
- Working knowledge of state sales and tax returns
- Working knowledge of most accounting office positions
- Working knowledge of positive pay
- Supervisory experience
- Strong work ethic/attendance accountability
- Strong process improvement involvement (problem/resolution)
- Ability to explain technical financial information in an understandable manner
- Excellent communication skills
Physical Demands:
- Prolonged periods of sitting at your desk and working on a computer
- Must be able to lift up to 15 pounds at times
BENEFITS
Our comprehensive benefits package includes medical, vision, and dental insurance, a 401(k) plan, paid time off (PTO), bonuses, and holiday pay.
ABOUT US
Discover a career at Patriot Motors, the premier locally owned and operated auto dealership in the heart of the Midwest, where excellence defines our every endeavor. We pride ourselves on creating a supportive and dynamic workplace where every team member can thrive and grow professionally. Our training program equips team members with advanced tools and systems, empowering them to enhance customer experiences and streamline operations seamlessly.
As part of our team, you'll enjoy competitive compensation packages, comprehensive insurance benefits, and abundant opportunities for professional growth. Join us at Patriot Motors and be part of a team that values excellence, community impact, and continuous improvement.
#J-18808-Ljbffr
Recommended Skills
- Automotive Industry
- Balance Sheet
- Business Process Improvement
- Cash Management
- Communication
- Finance
Help us improve CareerBuilder by providing feedback about this job: Report this job
Job ID: lmvac5y
CareerBuilder TIP
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.