Administrative Associate I

Role: Administrative Associate I

Location: Westbrook, ME (HYBRID – Once a week)

Duration: 6+ Months

Someone with prior office/data entry experience would be good.  Familiar with saving, accessing, uploading files on a computer.  We use SpringCM as our contract management system and we would not expect someone to have experience using that system but familiar with the Windows suite would be needed.

• Support one or several department professionals, division heads, officers, or managers

• Perform routine tasks including data entry, phone coverage, ordering office supplies, processing and distributing mail, filing, photocopying and faxing, processing purchase orders, invoices, check requests and expense reports, preparing reports, meeting minutes and correspondence

• Coordinate meetings and conference calls

• Create and edit documents, spreadsheets and presentations

• Manage schedules, arrange appointments and itineraries, book airline, hotel and car reservations

• Remain knowledgeable of business unit policies

• Manage projects of varying scope and complexity

What You Need to Succeed:

• Effective communication skills

• Organized and detail-oriented

• Familiarity with office equipment such as switchboard, postage meter, copier

• Strong computer skills, experience with MS Office Word, Excel, Outlook, PowerPoint, Visio and SAP preferred

• Able to work across business units, geographies and functional areas

• Must demonstrate a high level of service and professionalism

• Ability to use discretion and handle confidential information

• Customer-service aptitude; solid interpersonal & communication skills.

• You meet the physical requirements that go with working as an Administrative Associate – Extensive sitting and computer use