Managing Director

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Celebrate the Beat

Seeking a bilingual Managing Director for Arts Education non profit organization

Celebrate the Beat (CTB), a 501(c)3 nonprofit organization based in Colorado is seeking a full-time bi-lingual development and business manager to manage the business operations of the 25 year old organization.

Mission: Celebrate the Beat provides the highest quality in-school and after-school dance programs for all children that improve their physical health and well-being, inspires them to believe in themselves, and establishes a standard of excellence that impacts all aspects of their lives.

Key Responsibilities

Database Oversight:

• Oversee the conversion to a new CRM system to organize families, partners and donor databases.
• Train in the new database system and generate reports for the Artistic Executive Director.

Strategic Planning and Execution of Individual Donor Appeals:

• Create a cultivation calendar, and plan a strategy for CTB to connect with donors throughout the year in collaboration with the Artistic Executive Director and Founding Director.
• Coordinate all aspects of 25th anniversary and Colorado Gives Day campaigns including creation of printed solicitation elements and personalization of letters to patrons.
• Working with the Board of Directors, conduct prospect research and plan cultivation of donors and potential new Board Members.
• Arrange and attend in-person meetings with donor prospects and current Board Members alongside the Artistic Executive Director, and Founding Director.

Event Planning and Execution:

• Develop a special event budget with the Artistic Executive Director and manage costs in alignment with the budget.
• Coordinate logistical support of fundraising events including contracting of venues in an in-person event, and securing and managing online platforms, if a virtual event.
• Solicitation and coordination of silent and live auction items, as needed.
• Plan timeline for roll-out of event announcement and registration in conjunction with Artistic Executive Director and event committee, and coordinate save-the-date notice, invitation, registration etc. and follow up for events throughout the state and beyond.
• Event attendance, management and coordination day of event.
• Follow-up with patrons regarding any receivables for donations and auction purchases, and acknowledge contributions in a timely manner.
• Reporting on event results to the Board of Directors in a timely manner.
• Prepare and circulate Board Meeting agendas, financial reports, and other materials to the Board of Directors in advance of meetings.
• Coordinate with, or act as Secretary and submit meeting minutes to the Board for approval.
• Maintain regular contact with the Members of the Board, assisting with scheduling of committee meetings.
• Support advancement of strategic planning long-term goals and establish and reach interim milestones in collaboration with the Artistic Executive Director

Community Connectivity:

• Oversee elements in informational packets in conjunction with the Artistic Executive Director to be sure that they are up-to-date, for in-school and out of school events.
• Create press releases with the Artistic Executive Director and issue to an updated press list, including television and radio stations. Build relationships with the Press.
• Represent Celebrate the Beat at development and nonprofit roundtables to maintain awareness of best practices, and build community.
• Represent CTB at community events and nonprofit fairs, along with local teams.
• Preparing the annual budget in collaboration with the Artistic Executive Director.
• Tracking budget to actual expenses.
• Creating and updating cash flow projections on a weekly/monthly basis, as required.

Reporting:

• Creating and maintaining financial and organization record keeping systems in an audit-ready manner including creating substantiation policies and files.
• Preparing materials for annual financial review, and accountant audit every three years.
• Preparing materials to be submitted to the accountant for 990 and other tax filings.
• Filing annual report and registration with Secretary of State.
• Organizing and submitting financial reports to the Marketing Team for annual reports.
• Creating reports for the Finance Chair and Board of Directors, as needed.
• Creating budgets for submission with grant applications.
• Coordinating with our in-house grant writer to read and review all grant applications.
• Researching for additional funding opportunities via grants, local, state and federal.
• Writing smaller, local grants, i.e. town, rotary, local partnerships, $2,500 and less.
• Writing and submitting corporate sponsorship letters.
• Tracking and preparing financial reporting on project and program budgets for funders.

Operations:

• Banking
• Make all deposits, review log of donations.
• Update bank signature cards on an annual basis as Board officers rotate.
• Ensuring funds available at all times with accounts.
• Managing credit card statements.
• Expense Management
• Recording of all expenditures in transaction log.
• Paying invoices to vendors on a timely basis.
• Reconciling credit card.
• Overseeing office lease and utilities.
• Overseeing and managing insurance.
• Overseeing non profit status and coordinating with local government.
• Overseeing payroll, in collaboration with the Artistic Executive Director.
• Overseeing all insurance policies
• Verifying that the employee handbook is compliant with liability policies.
• Providing complete listing of all events and programs to insurance providers and confirming that the insurance provider issues certificates of coverage to venues and schools.
• Enrolling annually and removing employees in health insurance, as needed.
• Management of Development calendar
• Create and manage a shared G-cal for grant applications, events, and board/committee meetings.
• Artistic interface
• Issuing contracts to schools and other public appearance sponsors.
• Submitting invoices to schools for fees on a monthly basis and overseeing receivables.
• Attending an annual in-person staff meeting.
• Attending end of year or end of residency performances in collaboration with the Artistic Executive Director.
• Collecting and organizing survey data

The Bilingual Business Manager reports directly to the Artistic Executive Director. They work in close cooperation with the Development Associate/Grant Writer and Founding Director, supervise the freelance Bookkeeper, and provide required reports and information to the Accountant for tax preparation and audit.

Educational requirements:

• A minimum of three years experience in nonprofit management, especially in nonprofit fundraising and finance.
• Facility with CRM systems, Microsoft Office, and Google Drives.
• A Bachelor’s degree from an accredited education institution.
• Appreciation of the performing arts, especially dance, is a plus.
• A passion for education and a love of children is ideal.

Compensation: Commensurate with experience. Health Insurance provided.

Availability: Position is available June 15th, 2025.

To apply: Please submit resume, cover letter, and 3 working references to Kris Walsh, Artistic

• 
  
  Seniority level
  
  Executive

• 
  
  Employment type
  
  Full-time

• 
  
  Job function
  
  Business Development and Sales
• 
  
  Industries
  
  Education Management

Referrals increase your chances of interviewing at Celebrate the Beat by 2x

Get notified about new Managing Director jobs in Denver, CO.

Denver, CO $120,000.00-$190,000.00 5 days ago

Denver, CO $60,000.00-$70,000.00 1 year ago

Broomfield, CO $140,897.00-$187,863.00 2 days ago

Denver Metropolitan Area $65,000.00-$70,000.00 10 months ago

Denver, CO $65,000.00-$70,000.00 11 months ago

Denver, CO $90,000.00-$110,000.00 4 months ago

Denver, CO $120,000.00-$150,000.00 4 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.