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  • Atlanta, GA

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Executive Assistant

JLL • Atlanta, GA

Posted 9 days ago

Job Snapshot

Full-Time
Other Great Industries
Executive

Job Competition

21

Applicants

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Job Description

JLL Corporate Solutions Management is currently seeking an Executive Assistant to support key leaders in Atlanta. 


ESSENTIAL FUNCTIONS

Perform administrative and office support functions/activities for multiple senior executives including: Manage calendars and discern appropriate action when conflicts occur; this requires coordinating with internal and external clients;

Ability to effectively deal with schedule changes, and proactively make appropriate changes/updates as they occur;

Coordinate travel arrangements in a thorough and proactive manner, monitoring schedule changes and travel disruptions;

Plan business meetings both on and off-site – coordinate w/ attendees, ensure room is arranged, agenda prepared, handle logistics such as meals or audio visual;

Process expense reports in a timely manner and in accordance with firm policy;

Approve expenses which adhere to the policy and use judgment on when to escalate questionable items;

Ability to write professional reports/communications;

Process invoices both nationally and globally;

Establish and maintain record keeping and filing systems -- classify, sort and file correspondence, records and other documents.General duties such as pay bills, make deposits, tracking vacation schedules, filing, etc.;

Ability to read and respond appropriately to emails;

Proactively take action without specific direction; 

EXPERIENCE

Minimum 3 years of corporate administrative experience and/or training.

Demonstrate advanced proficiency in current Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) with the capability to master company specific software and databases. 

KNOWLEDGE, SKILLS, AND ABILITIES

High level of professionalism;

Integrity as a team player;

Help support / drive a high performance culture of inclusiveness;

Ability to work for and communicate in various forms with multiple level executives, managers, supervisors, external clients and vendors with minimal daily supervision;

Display curiosity and interest in understanding our business;

Be respected as a key resource and contributor;

Have flexibility to work outside of normal business hours when required;

Strong written and verbal communication skills;

Discretion and professionalism when given access to confidential and/or private; information.

Highly motivated with a capacity to multi-task in a fast-paced environment;

Strong organizational skills with proven attention to detail;

Ability to complete projects on time;


Start a lasting career with JLL today!

Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay.  We offer a competitive salary and benefits package.


#LI



JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at [Click Here to Email Your Resumé]

Job ID: REQ5152
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