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Company Contact Info

  • BOWLING GREEN, NY 10004
  • Andrea Gillson

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Executive Assistant / Office Manager for a Non Profit Organization

Kelly Services • BOWLING GREEN, NY

Posted 1 month ago

Job Snapshot

Part-Time
Travel - None
Degree - 4 Year Degree
$40,000 - $45,000/Year
$40000.00-$45000.00 Per Year
Other Great Industries
Admin - Clerical, Other, Banking

Job Competition

75+

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Job Description

Our client is an international women's fund based in New York City. We invest in grassroots initiatives driven by women and girls in developing economies that sustainably advance their lives. is looking for an organized, creative and tenacious Executive Assistant and Office Operations Manager to join our team. This position will work closely with the Executive Director in a direct-support role that includes coordination of meetings and travel arrangements, preparation of documents, and external and internal communications. They will be responsible for handling complex administrative tasks such as coordination of outside vendors, tracking and management of office expenses, document maintenance and filing, organization and collaboration with Board of Directors and the planning and execution of Board meetings. We are seeking an individual who can multi-task, is a self-starter, and can work independently. This individual has outstanding organizational and planning abilities and can work with a diverse population. This candidate also has a solid understanding of project management principles. Must have excellent communication and interpersonal skills. A plus would be candidates who are familiar with social media and web analytics and have experience in working with a non-profit board. Position Duties and Responsibilities Become the organization-s agent for external communications Manage the oversight and organization of Executive Director-s calendar Assist in the preparation of all meeting materials Assist in communication of strategies or messages from senior leadership Ensure the maintenance of organizational in-office operations Ad hoc support to promote the organization at key moments (fundraising gala, etc.) Coordination of Board/Committee meetings and related communications Coordination, management and tracking of office and vendor expenses Other duties as assigned

Job Requirements

Qualifications Our ideal candidate will have had experience in multiple areas of non-profit management and will also need the following attributes, experience and education for success: Technical skills: Microsoft Office proficiency; Foundational knowledge of customer relationship management software; Preferred experience using the following platforms: InDesign, Adobe Acrobat, Campaign Monitor, Canva, Salesforce and Squarespace Exceptional communication skills - verbal, written, and presentation Readiness and excitement to learn and take on additional responsibilities Ability to multi-task while remaining detail-oriented Analytical skills, see the details and the bigger picture Flexibility , shift gears as necessary with a positive attitude Professional maturity and customer service experience working with diverse populations.
Job ID: US4341AG_27758100
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