Advancement & Development Associate 2024-2025

Summary

The Development & Advancement Associate is responsible for supporting and driving the programs and fundraising operations of the Advancement Office and the Friends of Foundation Academies.

Responsible: (Tasks you are responsible for
Tasks are subject to change)

Development Systems

* Oversee gift tracking and processing systems (Salesforce, MailChimp, and Soapbox)
* Establish roles and permissions
* Create fundraising reports and dashboards for SR Director of Advancement, Friends Executive Director, and CEO as needed
* Manage relationships on the database and communicate accordingly with various stakeholders (Board of Directors, Executive Director, and the SR Director of Advancement) for updates
* Maintain foundation, corporation and individual donor files (on the database and server)

Advancement Support

* Process donations and prepare acknowledgment letters and other correspondence.
* Process payments grant expenses from the schools (teacher appreciation, etc.)
* Coordinate production and mailing of spring and year-end appeal letters and incentives.
* Support volunteer events (primarily for corporate engagement, community organizations and associations)
* Maintain event rsvp lists, gather and prepare event materials and other duties as assigned for fundraising events.
* Support Student Ambassador Program
* Support Board Ambassador Program
* Maintain FAmily Tree data
* Track volunteer participation
* Conduct preliminary research on prospective corporate, foundation and individual donors.

Accountable: (What you are accountable for does not change, You are the decider on pivots within the system to meet the following goals)

* Increase Program Engagement: Improve application processes and outreach strategies to increase the number of applicants for grants and scholarships by 15% within the next fiscal year
Implement feedback mechanisms to continuously refine these processes.
* Enhance Program Visibility: Elevate the visibility and engagement with Knight Fund programs through the effective management and regular updating of literature, website information, and recruiting materials, aiming for a 20% increase in website traffic and program inquiries.
* Optimize Fundraising Operations: Ensure the accuracy and efficiency of gift tracking and processing systems, reducing errors and discrepancies by 10% over the next year
Regularly audit systems and provide training to relevant staff to maintain high standards.
* Improve Donor Relations: Process donations and prepare acknowledgment letters within 48 hours of receipt, aiming for a 25% increase in donor satisfaction as measured by feedback surveys
Implement a donor communication plan to keep donors informed and engaged.
* Streamline Administrative Processes: Provide efficient administrative support to the Advancement Department, resulting in a 15% increase in overall office productivity
Regularly review and improve administrative workflows to reduce bottlenecks and improve response times.
* Support Volunteer Engagement: Enhance volunteer engagement by tracking participation and providing clear communication and support, aiming for a 20% increase in volunteer retention and satisfaction.
* Enhance Data Management: Implement and maintain robust data management practices to ensure the integrity and security of donor and program participant information, achieving compliance with data protection regulations and reducing data-related issues by 10%.
* Expand Communication Strategies: Develop and execute comprehensive communication strategies to keep stakeholders informed and engaged, leading to a 20% increase in stakeholder engagement and satisfaction.
* Measure Impact: Regularly assess and report on the impact of fundraising and program activities, using data and feedback to demonstrate the value of the Knight Fund, aiming for a 15% increase in reported program success and stakeholder trust.
*

Consulted: (You should be deeply knowledgeable about the following
As a result, your input will be considered when overlapping decisions are made due to your expertise and brilliant perspective)

* Donor Relations
* Fundraising Events
* Board Engagement
* Scheduling

Informed: (Ensure you are up-to-date on how these systems influence the items you are accountable for)

* Fundraising Performance
* Donor Trends
* Campaign Updates
* External Relations

Salary

$45,000-$67,500

Qualifications

* Bachelor's Degree
* 1-3 years of office experience preferred, with a preference for the nonprofit or educational sector
Experience with nonprofit and communications & CRMs a plus.

Want to join our FAmily?

We are Foundation Academies: Trenton, New Jersey's largest and highest-ranking K-12 free public charter school
Our mission is to ensure that all of our students secure the academic knowledge and skills to prepare them for the nation's finest colleges, and to instill in them the core values of caring, respect, responsibility, and honesty
We serve more than 1,000 of the city's K-12 population across four schools on two campuses
We admit students by lottery, irrespective of gender, race, household income, or academic ability.

Our team of experienced and mission-driven urban educators values growth mindsets, lifelong learners, and individuals who believe that every child deserves an excellent education
We hold ourselves, our students, and our city to high standards because that's what our families deserve.

We are conveniently located a quick car ride to downtown Princeton, a 45-minute SEPTA ride to Philly's Center City, and a hop on the NJ Transit Express to New York City