Webber - Project Administrator- Infrastructure Management

San Francisco, California (United States of America) Full time Finance

Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community. Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.

Position Summary

• Provides administrative, financial, procurement, 3rd party claims support to project.

Compensation range: $25-$35 per hour

Primary Duties and Responsibilities

• Responsible for new hire process to include new hire paperwork, payroll set up; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and completed. Responsible for new hire data entry while creating and maintaining all necessary employee records.
• Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustments and terminations. Ensure that all necessary documents are received and approved.
• Responsible for the efficient administration of the project by answering telephone calls, greeting visitors and distributing mail. Responds and delegates requests for information.
• Schedules and coordinates meetings, conferences and travel as requested.
• Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and work.
• Responsible for keying payroll hours and work activities for project employees in a timely manner and order activity reports.
• Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications.
• Responsible for purchasing supplies, maintaining equipment, rental and vendor contracts, 3rd claims, client deliverables, and Adopt a Highway.
• Responsible for the administration of the project's accounts payable and receivable including reconciliation, verification, and distribution.
• Assist in the administration of fleet management system including data entry and invoice review.
• Answers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements. Dispatch employees to accidents, repairs or other concerns of client or public.

Knowledge, Skills & Abilities

• Ability to work flexibly and willingness to work extensively to meet business needs.
• High level of attention to detail, initiative, problem solving, personal organizational and leadership skills.
• Strong organizational, administrative, interpersonal, verbal and written communication skills.
• Works well with ambiguity.
• Strong strategic thinking.
• Ability to multi-task and work in a fast-paced environment.

Education and Experience

• HS Diploma or GED (Required).
• Minimum 3 to 5 years' experience in office administration / customer relations (Required).
• Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required).
• Driver's License with good driving record (Required).
• Great communication and interpersonal skills.
• Ability to identify inefficient practices and develop best practice solutions.
• SAP experience strongly preferred.

Work Conditions/ Physical Demands

• Working office environment.
• Occasional time in the field in heat and cold temperature.
• Travel-Occasional.

Physical Demands

• Sitting for extended periods of time.
• Minimal bending, squatting, stretching.
• Must be able to lift up to 20 pounds.