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Billing Coordinator

Morgan, Lewis & Bockius LLP Hartford Full-Time
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Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with almost 4000 lawyers and staff in 31 offices is seeking a Billing Coordinator reporting to the Billing Supervisor/Billing Manager. This position will reside in the Hartford office and will be responsible for under minimal supervision, supporting the billing function on a firm-wide basis.

Responsibilities: 


This includes oversight to ensure the matter setup, rates, billing requirements (including eBilling, as appropriate), and client-required reporting is correct. This position works directly with the Partners managing all aspects of billing, and monitoring unbilled and accounts receivable balances. Regular activities include setup and prebill review, coordinating billing and following up with clients to check on payment progress/eBill status. This position will also contact new clients, with approval from the responsible partner, to pro-actively manage billing setups. 




Specific duties include: 


  • Supports the Partners by managing all aspects of billing for assigned clients and matters. 
  • Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines. 
  • Facilitates set up and provides reporting for budgets, alternate fee arrangements and accrual requests. Assistance will be provided from Firm Finance when needed for more complex reporting requirements. 
  • Reviews time entries based on client and matter requirements (block billing, task codes, summer associate time etc.). Reviews cost entries for compliance and makes Partner aware of any issues. 
  • Submits new timekeeper approvals for ebilled clients and contacts clients regarding new matters or other eBilling system requirements. 
  • Completes billing for all assigned clients. For eBilled clients, ensures successful submission of all invoices in appropriate eBilling Vendor’s system. 
  • Monitors eBilled submissions, and assists with resolution of any rejections. 
  • Contacts the client on past due receivables and works closely with the Collections Department with any collections problems. 
  • Supports the partners by reviewing monthly reports to identify overdue billing or collections, and to ensure all current proformas are generated. 
  • Distributes month-end proformas to appropriate partners. 
  • Contacts new clients to review billing and payment procedures and coordinates handling of any special requests 
  • Proactively contacts assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing set ups are in place. 
  • Demonstrates solid judgment and diplomacy when executing Partner requests, and when interacting with team members and senior management. Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information. 



EDUCATION AND EXPERIENCE 


This job requires: 

  • Bachelor’s Degree, from four-year college or university, and 
  • A minimum of five years of Elite Billing experience. Or, equivalent combination of education and experience. 

OTHER QUALIFICATIONS AND REQUIREMENTS: 
To perform the job successfully, an individual must demonstrate the following knowledge skills and abilities: 

  • Technical skills (Word, Excel, Elite Billing, eBilling Hub, various eBilling Vendor systems) 
  • Written communication skills 
  • Verbal communication skills 
  • Customer service skills 
  • Interpersonal skills 
  • Self-starter 
  • Project management skills 
  • Teamwork 
  • Planning/organizational skills 
  • Problem solving skills 
  • Ability to adapt to change and balance competing demands 
  • Ability to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors. 
  • Basic arithmetic skills (add, subtract, multiply, divide all units of measure) 
  • Ability to solve practical problems, dealing with a variety of variables where little standardization exists 



COMPUTER SKILLS 


  • To perform this job successfully, an individual must be proficient in the following software: 
  • Document Management: MS-Office (MS Word, Excel), File Site 
  • Accounting Software: Elite Enterprise, eBilling Hub, Chrome River 
  • Communications: Outlook, Office Communicator, Internet Explorer, 

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

    Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

    If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:

    Determination on requests for reasonable accommodation are made on a case-by-case basis.

     

    Skills required

    Billing
    Accounts Receivable
    Bookkeeping
    Receivables
    Collections
    Insurance
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    Job ID: 3-1210

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