Records Center Clerk

JOB DESCRIPTION



Position: Records Center Clerk

Status: Direct Hire

Location: Washington, DC





*Exceptional communication skills, both written and verbal*



ABOUT THE ORGANIZATION:

This opportunity is for work inside of a world-class law firm with 15 offices world-wide including 10 in the United States. If you are a polished professional with the skills described, demonstrating dependability and long tenure in your previous roles, as well as a willingness to work well with a positive attitude, we encourage you to apply for this role within this highly reputable firm.





ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

PHYSICAL DEMANDS

Responsibilities include but are not limited to:

• Retrieving boxes and files from the offices/work areas of attorneys, administrative staff, and paralegals upon their request.


• Updating the location of incoming files in the firm's Records Management system; determining which files should remain on-site in the department's shelving area or sent to off-site storage based upon defined operating procedures.


• Submitting transmittal reports daily, confirming all material received by the department is accounted for.


• Processing retrieval requests for physical files stored either on-site, and/or off-site in accordance with established procedures. Ensuring that off-site requests are aligned with the established courier schedules.


• Filing incoming documents into existing folders currently maintained by the department whether on-site or off-site storage.


• Re-filing material previously retrieved from off-site storage containers.


• Processing requests for barcode labels into the firm's Records Management System, in compliance with the three-day turnaround requirement for distribution.


• Assisting with the distribution, tracking, and scheduling of shred bin service.

Qualifications:

• Minimum of one year of records experience in a law firm.


• Ability to lift up to 40 pounds.


• Demonstration of strong oral and written communication and general clerical skills.


• Ability to organize multiple tasks and work independently in a fast-paced environment with rapidly changing priorities.


• Demonstrate a high degree of trustworthiness in handling confidential and sensitive information.


• Flexibility to work additional hours and/or shifts, as necessary.

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• Ability to lift/move up to 20 pounds.


• This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.


• The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.