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Job Requirements of Administrative Assistant 2 - Residential Life, Housing, and Food Service (RLHFS):
-
Employment Type:
Full-Time
-
Location:
Reno, NV (Onsite)
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Administrative Assistant 2 - Residential Life, Housing, and Food Service (RLHFS)
University of Nevada, Reno
Reno, NV (Onsite)
Full-Time
R0134145
University of Nevada, Reno - Main Campus
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at
(775) 784-1495
or [email protected]
. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778
. Job Description
The University of Nevada, Reno is recruiting for an Administrative Assistant 2 position for the Department of Residential Life, Housing, and Food Service (RLHFS). ***This position does not provide layoff rights and is contingent upon funding. This position is responsible for providing administrative support to residence hall staff (e.g. Resident Directors and Graduate Resident Directors) as well as other RLHFS staff. This position will provide training, evaluation, and general supervision of student employees working the front desks of the residence halls. The Administrative Assistant 2 will also oversee general administrative functions for their assigned area. Duties also include but are not limited to: resident/ key audits, charging student accounts, calendar scheduling, and assigned special projects.
Oversight of Student Staff
- Recruit and hire student staff
- Train student staff in desk operations. This includes
- Grading training modules on WebCampus
- Onboarding student staff on department resources (Webcampus, eRezLife, Symplicity, When to Work, Building Access, etc.)
- Offboarding student staff from department resources
- Scheduling student staff for work hours within assigned area
- Provide evaluations to student staff
- Apply corrective action procedures to student staff for infractions
Administrative Support Operations
- Schedule conduct meetings for RDs and residents
- Generate notification letters to residents
- Ensure the correct flow of paperwork is maintained for the housing department (room condition report, key cards, etc)
- Oversee correct process is followed related to check-in, check-out, room changes, and student billing when appropriate
- Audit keys and key cards at least once per month
- Prepare buildings for opening and closing
- Maintain resident/ room records
- Activate card access into the buildings/ rooms
- Contact RLHFS maintenance team for repairs via service request or phone
- Contact outside vendors by phone for repairs
- Coordinate the ordering of office supplies
- Provide assistance to main office staff in “peak” times (assignments, answering phones/ emails, etc)
- Identify situations where other staff members, outside agencies, or contracted service providers should be notified (i.e. Resident Directors, Asst. Dir. Conduct and Safety, UNRPD, fire/ ems, buildings and grounds, etc)
- Identify potential health and safety risks
- Appropriately responds to emergency situations such as fire, sickness, injury, power failure, etc. Takes immediate action in serious situations that post a risk to the health and safety of individuals in or near facilities
- Correctly operate fire warning and control systems such as smoke detectors, heat sensors, fire alarms, and sprinkler systems
Required Qualifications
This position requires graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one (1) year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 25 (Entry, Step 01 $16.43/hr. - Step 03 $17.80/hr.)
In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
For more information, visit the Classified Salary Calculator
The Perks of PERS!
Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire.
“I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me.” - Robin F.
- Rich retirement plan - Retirement Calculator
Perks of Working at UNR!
- Health insurance options including dental and vision - Health Insurance
- Life insurance, generous annual and sick leave - Classified Benefits
- E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
- Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
-
Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
- Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups
- Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC
Grants-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program
The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program
Department Information
About the Residential Life, Housing & Food Services Department Residential Life, Housing and Food Services promotes and strives to sustain a culture that welcomes and embraces inclusivity. For more information about the Residential Life, Housing & Food Services, please visit:
https://www.unr.edu/housing
/>
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at
Attach the following attachment(s) to your application
Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (required)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
University of Nevada, Reno
To apply, visit
/>
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at
[email protected]
Attach the following attachment(s) to your application
Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (required)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
University of Nevada, Reno
To apply, visit
https://nshe.wd1.myworkdayjobs.com/en-US/UNR-external/job/University-of-Nevada-Reno---Main-Campus/Administrative-Assistant-2---Residential-Life--Housing--and-Food-Service--RLHFS-_R0134145
/>
Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
Posted by the FREE value-added recruitment advertising agency
jeid-5080522cb0253f469dfcf4614b766763
/>
Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
Posted by the FREE value-added recruitment advertising agency
jeid-5080522cb0253f469dfcf4614b766763
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