Administrative Assistant
We are seeking a highly motivated individual to join us as an Administrative Assistant (Contract to Hire) to
support the Corporate Development and Alliance Management teams. Responsibilities include helping to
support the management of interactions with existing and prospective partners in a fast paced, growing
environment. The ideal candidate will be flexible, proactive, a critical thinker and resourceful with a high
level of professionalism and confidentiality is crucial to this role.
Responsibilities (include but limited to):
Manage schedules and coordinate travel and logistics
Prepare materials and presentations for meetings and set up rooms as needed
Responsible for processing and completing expense reports
Answer and triage phone calls as needed and assist in managing email accounts
Coordinate the process for execution of legal agreements including Confidentiality Agreements
and maintain files
Provide general administrative support, including providing copies, maintaining files and updating
shared files on the server
Assist HR and hiring manager in coordinating interviews and greeting candidates
Assist with planning department meetings and events including support for agendas and meeting
minutes as necessary
Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel
Manage multiple calendars within MS Outlook
Other duties as assigned
o Compile reports
o Manage Org charts
o Assist in budget cycles
Requirements:
Bachelors degree (or equivalent experience)
5+ years experience in an administrative role supporting an Executive Director or VP level and
above, ideally with previous experience within a pharmaceutical or biotech environment
Experience working in a team environment with other administrative assistants
Exceptional attention-to-detail with the ability to meet aggressive deadlines
Skilled in organizing and prioritizing competing time demands
Excellent written and verbal communication skills with ability to effectively communicate and
partner with all levels of the organization
Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars
within MS Outlook
Experience with Concur preferred
Ability to adapt in a constantly evolving environment
Self-motivated with a strong sense of ownership in areas of responsibility
Understanding of the importance of confidentiality and discretion