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Administrative Assistant at Endeavors,TM Inc.

Administrative Assistant

Endeavors,TM Inc. Orange, TX Full-Time
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JOB PURPOSE: Support the Program Manager and Staff through various administrative functions; filing and posting required paperwork, assisting with accounting and invoice submissions, and maintaining organization records.

Track and manage overall payroll systems:

  • Receive, enter, and manage times and submissions.
  • Submit completed payroll to accounting according to deadlines.
  • Manage and submit any complimenting payroll and/or time submission software or hardware vehicles. Submit to corporate accounting as required.

Perform errands as scheduled and/or necessary:

  • Pickup and distribute mail (and documents) to and from Corporate.
  • Run general errands to and from customers and vendors as needed.

Perform administrative duties in a timely and accurate manner:

  • Answer phones and take/forward messages.
  • Type, print and proofread documents.
  • Photocopy, scan and fax materials.
  • Distribute pay checks and general client correspondence.
  • Schedule meetings for Program Manager and Emergency Services management staff.
  • Maintain legal records and files for organization.

Maintain and disburse petty cash in conjunction with Accounting Department guidance:

  • Replenish account as necessary.
  • Reconcile account on a regular basis as established by CFO.

Perform periodic administrative duties in a timely and accurate manner:

  • Prepare agenda, meeting materials, and meeting information - monthly.
  • Secure meeting lunch/snacks/drinks/paper goods - as needed.
  • Track and distribute office keys - as needed.
  • Maintain management systems, policies, procedures, contract repository, and forms.

Exemplify a customer service attitude by representing our mission statement.

EDUCATION: High School Diploma/GED or comparable skill set obtained through experience.

EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc; Strong Math skills, 10 key by touch and proof reading. Bilingual in English and Spanish preferred.

ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion.

LICENSES: Driver’s License with clear record required.

VEHICLE: Must have daily use of a vehicle without prior notice.

OTHER: Must pass criminal background checks. Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must be available and willing to work nights, weekends and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others.

  EOE Statement Endeavors® and Endeavors Unlimited, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or status as a veteran in accordance with applicable federal laws. Endeavors® and Endeavors Unlimited, Inc. also complies with applicable state and local laws governing nondiscrimination in employment in every location its employees are working. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Endeavors® and Endeavors Unlimited, Inc. are 'Equal Opportunity/Affirmative Action Employers.'  Post Internal Days 0

Recommended skills

Scheduling
Spanish Language
Multilingualism
Background Checks
English Language
Recruitment
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Job ID: 3079420

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