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Procurement Accounts Payable Specialist job in Boca Raton at Florida Atlantic University

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Procurement Accounts Payable Specialist at Florida Atlantic University

Procurement Accounts Payable Specialist

Florida Atlantic University Boca Raton, FL Full-Time
Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Position Summary:

The College of Education at Florida Atlantic University seeks applicants who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

Florida Atlantic University is seeking a Procurement Accounts Payable Specialist. - Boca Raton, FL.

Summary of responsibilities include:

+ Manage procurement functions for A.D. Henderson and FAU High School

+ Ensure timely processing of orders to include clarifying with staff, contacting vendors when needed and contacting internal FAU departments

+ Accurately track all order requests, submissions, and order deliveries

+ Communicate and interact with vendors/suppliers to register them with FAU's Supplier Office and to address issues and concerns

+ Create and modify purchase orders and maintain accurate accounting of requisitions and purchase orders

+ Track, check-in, and reconcile all deliveries

+ Communicate order statuses to faculty and staff and notify them of order issues or delays

+ Complete daily updates to the various tracking sheets regarding requisition submission, purchase order issuance and invoice payment status

+ Provide essential communication and feedback, via phone or email, to internal and external partners, including vendors, local governments and/or other University partners.

+ Collect, monitor, and generate data from various payment systems, student database, and other related programs, including but not limited to the collection of funds for activity fees, uniforms, school meals, and field trips

+ Oversee school fee data entry and verification; survey submissions; edits and validations corrections; re-submissions; reports, etc.

+ Collect and analyze information to make recommendations, prepare written reports, and provide timely updates and information to the administration on school fee payments

+ Monitors and maintains regular correspondence with families regarding purchases, balances, and other related information

+ Provides technical support for maintaining efficient and effective record-keeping of budget, finance, and payment activities.

+ Other duties as assigned

Minimum Qualifications:

An associate degree or higher from an accredited institution in an appropriate area of specialization required.

Intermediate to advanced knowledge of Excel and Google Workspace required.

Experience in procurement and/or accounts receivable preferred.

Experience and knowledge of Workday preferred.

Experience in Florida K-12 public school or university setting preferred.

Salary:

$40,000 - $45,000 per year.

College or Department:

College of Education, A.D Henderson School Finance

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 7:30 am - 4:00 pm.

Application Deadline:

2022-12-06-08:00

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

Individuals with disabilities requiring accommodation, please call
561-297-3057
. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents will result in disqualification.

Florida Atlantic University is where your future begins.

Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial ([ Link removed ] - Click here to apply to Procurement Accounts Payable Specialist . To contact Recruitment Services, send an e-mail to [ Email address blocked ] - Click here to apply to Procurement Accounts Payable Specialist.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call
561-297-3057
. For communication assistance, call 7-1-1.

Clery Act Information ([ Link removed ] - Click here to apply to Procurement Accounts Payable Specialist

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call
561-297-3057
. For communication assistance, call 7-1-1.

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