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Executive Administrative Assistant job in New York at The Judge Group

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Executive Administrative Assistant at The Judge Group

Executive Administrative Assistant

The Judge Group New York City, NY Full-Time
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Location: New York City, NY

Description: Our Banking & Financial client is currently seeking an Executive Administrative Assistant in New York City, NY.

Description (Roles & Responsibilities):

  • Maintain complex and detailed calendars
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects for offsite conferences and external events, including catering and transportation
  • Process invoices and T&E expense claims for team members. 
  • Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Maintain current organizational charts and Executive Bio’s
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
  • Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
  • Lead and coordinate on ad hoc projects as requested

Qualifications:

  • At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
  • Advanced ability to organize
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • College degree is a plus



Contact: [ Link removed ] - Click here to apply to Executive Administrative Assistant

This job and many more are available through The Judge Group. Find us on the web at [ Link removed ] - Click here to apply to Executive Administrative Assistant

Recommended Skills

  • Administration
  • Claim Processing
  • Communication
  • Editing
  • Microsoft Office
  • Presentations
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Job ID: 907276

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