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Company Contact Info

  • Salt Lake city, UT
  • Talent Acquisition

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Administrative Assistant- Bilingual (English/Spanish)

HSS • Salt Lake city, UT

Posted 2 months ago

Job Snapshot

Travel - Negligible
Other Great Industries
Admin - Clerical, Human Resources
Relocation - No

Job Description

HSS Hospitality Staffing Solutions is recognized as the largest national hospitality staffing company today serving over 900 hotels nationwide. Our commitment to quality in servicing hospitality clients has earned HSS the trust and respect of the best hotel brands in the business.
We are recruiting for an Administrative Assistant for our Salt Lake City, Utah Region to help with our busy season!

Job purpose
The Administrative Assistant provides clerical and office customer service support at an HSS office. This position plays an integral role in the growth of the business.
Duties and responsibilities
  • Provide clerical support to Account Supervisors, Field Recruiters, and Area Managers.
  • Performs general office duties to include, but not limited to copying, faxing, mailing, filing organize and maintain records. Retrieve, distribute and handle incoming mail accordingly
  • Coordinate and schedules appointments
  • Completes, reviews and uploads onboarding documents
  • Maintain the local office open during operating hours
  • Review and submit time sheets accordingly
  • Distributes pay checks
  • Reviews and assists with workers’ compensation, medical/personal leave reports, forms, and employee changes.
  • Supports recruiting efforts including but not limited to interviewing candidates, assisting walk in applicants and administering pre-employment drug screen.
  • Coordinates and schedules interviews for candidates; returns applicant calls for screening and scheduling; documents all candidate activity in system of record
  • Responds to employee, field operations and corporate correspondence
  • Builds and develops relationships with personnel and client personnel to ensure a productive work environment.
  • Listens to employee concerns and refers concerns to Area Supervisor(s) or Account Manager for resolution.
  • Compiles on-boarding new hire material packets
  • Qualifications
  • Must be able to explain procedures clearly to colleagues and customers.
  • The ability to handle confidential information
  • Knowledge of federal and state hiring practices
  • Must have good organizational and communication skills
  • Must be able to work effectively with others to get the information they need and to understand and satisfy the needs of others.
  • Able to communicate effectively verbally and in written form
  • Able to follow oral and written instructions
  • Good analytical and problem‐solving skills
  • Able to work as part of a team and independently
  • Must follow all standard operating procedures
  • Bilingual (English and Spanish) preferred
  • Must be able to work a flexible schedule (weekends and holidays)
  • Physical Demands:
  • Constant periods sitting
  • Writing and typing constantly
  • Competitive salary
  • Ongoing training and development
  • Career growth opportunities
  • If you meet the requirements and this job meets your skills and interest, please apply with your resume and your hourly pay desired for consideration. At HSS, we look forward to meeting you!
    Problems applying? Reach out to us directly with your resume to:
    HSS is the largest staffing agency in hospitality, are you interested in other positions at HSS? Check out additional great opportunities at: .
    HSS is an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.
    Job ID: 228
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