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Associate Research Administrator in C...

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Associate Research Administrator

Northwestern University Chicago, IL (Onsite) Full-Time
CB Est Salary: $6/Hour
Salary/Grade: EXS/6

Job Summary:

Associate Research Administrator for the Basic Sciences Administration (BSA) provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.

Constituency will be determined based upon candidate experience and unit needs and will support approximately 4 faculty of varying portfolio size and complexity. BSA supports the Departments of Biochemistry and Molecular Biosciences, Cellular and Developmental Biology, Microbiology and Immunology, Pharmacology, and Physiology, as well as Center for Genetic Medicine and the Simpson Querrey Institute for Epigenetics.

Specific Responsibilities :

  • Typically administers multiple research projects such as:
  • Single Principal Investigator (PI) basic proposals, grants &/or contracts
  • May assist with components of multi-PI or multi-unit proposals, grants &/or contracts
  • NIH RO1-approximately $250K/yr. over 5 yrs.
  • NIH R21-approximately $150K/yr. over 2 yrs.
  • Foundation grants
  • NSF grants
  • Fellowships
  • Non-funded negotiations such as NDAs, user agreements
  • Completes pre-award administration of grant &/or contract activities.
  • Reviews solicitation & determines necessary components.
  • Organizes proposal, renewal and resubmission applications.
  • Completes NU OSR forms.
  • Completes entire application for smaller, less-complicated, simple, standard proposals.
  • Completes post-award administration of research grants &/or contracts.
  • Reviews account establishment.
  • Reviews expenditures.
  • Tracks formal re-budgeting.
  • Provides data needed for the preparation of interim and final financial and technical progress reports.
  • Participates in account close out activities.
  • Monitors project under spending and overspending.
  • Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
  • Reviews &/or approves transactions.
  • Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
  • Prepares payroll journals to enter or correct funding of salary from sponsored projects.
  • Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
  • Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
  • Becomes familiar with regulations involving research safety, animal subjects and human subjects.
  • Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
  • Performs other duties as assigned.
Minimum Qualifications:
  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
  • Organization, time management, detail oriented
  • Multi-tasking, communication
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.


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