EXS/6 Job Summary:
Associate Research Administrator for the Basic Sciences Administration (BSA) provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
Constituency will be determined based upon candidate experience and unit needs and will support approximately 4 faculty of varying portfolio size and complexity. BSA supports the Departments of Biochemistry and Molecular Biosciences, Cellular and Developmental Biology, Microbiology and Immunology, Pharmacology, and Physiology, as well as Center for Genetic Medicine and the Simpson Querrey Institute for Epigenetics. Specific Responsibilities
- Typically administers multiple research projects such as:
- Single Principal Investigator (PI) basic proposals, grants &/or contracts
- May assist with components of multi-PI or multi-unit proposals, grants &/or contracts
- NIH RO1-approximately $250K/yr. over 5 yrs.
- NIH R21-approximately $150K/yr. over 2 yrs.
- Foundation grants
- NSF grants
- Non-funded negotiations such as NDAs, user agreements
- Completes pre-award administration of grant &/or contract activities.
- Reviews solicitation & determines necessary components.
- Organizes proposal, renewal and resubmission applications.
- Completes NU OSR forms.
- Completes entire application for smaller, less-complicated, simple, standard proposals.
- Completes post-award administration of research grants &/or contracts.
- Reviews account establishment.
- Reviews expenditures.
- Tracks formal re-budgeting.
- Provides data needed for the preparation of interim and final financial and technical progress reports.
- Participates in account close out activities.
- Monitors project under spending and overspending.
- Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
- Reviews &/or approves transactions.
- Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
- Prepares payroll journals to enter or correct funding of salary from sponsored projects.
- Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
- Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
- Becomes familiar with regulations involving research safety, animal subjects and human subjects.
- Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
- Performs other duties as assigned.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- 1 year financial or administrative support experience in a research environment or other relevant experience.
- Organization, time management, detail oriented
- Multi-tasking, communication
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- Attention To Detail
- Financial Management