BOOKKEEPER

JOB DESCRIPTION

Job
Title: Bookkeeper

Division: Multifamily

Supervisor: Property Manager

FLSA
Status: Non-exempt

POSITION SUMMARY:This position is responsible for maintaining the financial records for the property. She/He verifies, allocates and posts details of business transactions to accounts or computer files from documents such as sales slips, invoices, receipts, check stubs and computer records. As required, she/he performs other duties such as maintenance of the resident information systems or resident files, reconciliations, and interacts with residents and banks.

ESSENTIAL DUTIES AND RESPONSIBILITIES A bookkeeper’s duties/responsibilities include, but are not limited to, the following:

• 
  Maintain the financial records of the property.
  
  
• Verifies, allocates and posts to MRI details of business transactions to accounts.
  
• 
  Helps prepare monthly owners report by providing property manager with necessary information.
  
• Interacts with residents, answering questions concerning rent and/or utility payments and/or service charges made to the resident.
  
• May review all contracts with vendors for proper terms and conditions and payment terms.
  
• Assist in making sure that all deposits generated from collections are being deposited daily.
  
• Adhere to all appropriate company account directives.
  
• Assist in working within the established budget and maintaining budgetary control.
  
• Maintain business like demeanor in dress and conduct.
  
• Assist in leasing as needed.
  
• Advise the Property Manager on any conditions, situations, or anything else that could otherwise affect the performance of the property.
  
• Maintain and submit replacement reserve invoices per HG policy.
  
• Maintain courteous communications with residents, applications and representatives of other companies.
  
• Other duties as assigned.
  
  
• Always maintain a positive attitude and a smile.
  
  

WORK SCHEDULE:

• 
  The Bookkeeper shall adhere to the work schedule as set forth by the company.
  
  
• In the event an absence becomes necessary, notify your Property Manager before your schedule start time. Leaving a message with another employee or the answering service is not acceptable
  
• Time-off must be approved by your Property Manager and should be requested at least 24 hours in advance.
  
  

PERFORMANCE MEASUREMENTS: Performance is measured on closing ratio as well as availability, occupancy and market conditions.

SUPERVISORY
RESPONSIBILITIES: This job has no supervisory responsibilities.

QUALIFICATIONS:
To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
functions.

EDUCATION
and/or EXPERIENCE: High school diploma or general education degree (GED); Associates degree preferred. Two to five years related experience and/or training; or equivalent combination of education and experience. Experience with Excel spreadsheets (intermediate level) and accounting software – MRI preferred.

LANGUAGE SKILLS: Ability to read and interpret documents such as income statements, operating budgets, and procedure manuals. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS: Individual should have strong mathematical skills and abilities.

REASONING ABILITY
: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CORPORATE INTEGRITY: All employees in all positions are expected to act professionally at all times, including but not limited to treating others with respect, valuating diversity, supporting team/community goals, and following company policies and procedures.