Janssen Research & Development, LLC. is recruiting for a Senior Administrative Assistant, located in Los Angeles, California.

At the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We are Janssen. We collaborate with the world for the health of everyone in it. Learn more at [ Link removed ] - Click here to apply to Senior Administrative Assistant and follow us @JanssenGlobal.  Janssen Research & Development, LLC is part of the Janssen Pharmaceutical Companies.

Position provides administrative support to a pool of Talent Acquisition Senior Directors at Johnson & Johnson and will be responsible for the following: The individual will provide administrative support to department members with limited supervision. Individual is required to work independently and as part of a team. Needs to be proactive. This position will require the successful candidate to take initiative by acting independently and assumes responsibility for special projects and meetings. Communicates and interacts daily with individuals from various countries and at all levels using influence, negotiating and verbal skills. This position requires a high level of flexibility.

Key Responsibilities:

• Manages schedule and appointment calendar(s) and maintains sensitivity to changing priorities across multiple time zones/continents.
• Coordination and correspondence with Executive management and their assistants.
• Coordination of domestic and international travel for Directors and above.
• Use of discretion in balancing highly sensitive/confidential information.
• Composes and prepares correspondence, presentations and spreadsheets.
• Screens and directs incoming calls effectively with considerable use of tact, diplomacy and courtesy.
• Partners with other administrative staff to ensure constant coverage.
• Organizes, coordinates, and takes minutes of various meetings; schedules all global business travel/logistics.
• Manages purchase orders (PO) for the Talent acquisitions organization.

Qualifications

• High school diploma is required; Associate degree is preferred.
• A minimum of 2 years of administrative experience supporting senior level executives within a comparable corporate environment is required.
• Advanced knowledge of Microsoft Office suites is required.
• Polished executive assistant with professional maturity and previous corporate environment experience is required.
• Ability to effectively interact with senior level management and maintain a high level of confidentiality is required.
• Ability to successfully prioritize and provide accurate follow up on all issues and correspondence is required.
• Experience supporting a global team is preferred.
• Experience coordinating global travel is preferred.
• Purchase orders experience is highly preferred.
• Self-starter attitude with a strong sense of ownership and involvement is required.
• Strong communication and organizational skills are required.
• This position is located in Los Angeles, CA and may require up to 5% travel.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

Primary Location
United States-California-Los Angeles-
Organization
Janssen Research & Development, LLC (6084)
Job Function
General Administration
Requisition ID
2278191217