JOB SUMMARY 

This position will provide administrative support to the Cybersecurity Threat Management & Intelligence Director.  This position is a critical member of our team and will work closely with the leadership team as an aligned partner to advocate and help achieve the overall goals and success of the organization and Company. The most important aspects of the position are:

• Exceptional calendar management

• Superior coordination of travel arrangements and itineraries
• Effective meeting planning

In addition, the position is responsible for administrative functions including but not limited to:

• Expense statement management and invoice processing
• Preparing presentations, attending key meetings, potentially helping with post-meeting notes preparation
• Assisting with new hire onboarding
• Video conference and conference bridge scheduling, set-up and coordination
• Completing miscellaneous projects
• Maintaining office operations and procedures
• Collaborating with peer administrative support
• Providing backup to other executive administrative assistants

Required Knowledge, Skills, Abilities, Experience and Education:

• High school diploma required
• Proficient with the Microsoft Office suite
• Excellent written and spoken communication

• Excellent ability to work with others in a team environment
• Ability to maintain strict confidentiality

• Superior organizational and project management skills with strong attention to detail, accuracy, and timeliness
• Keen ability to work independently with minimal supervision
• Multi-task on a variety of administrative projects, while maintaining flexibility.

• Ability to represent the company well with external entities
• Exercise independent judgment and discretion
• Maintain a professional demeanor

Preferred Knowledge, Skills, Abilities, Experience, and Education:

• Five  years of experience in a similar administrative position is preferred.
• Work history previously supporting executive(s)
• College degree is a plus
• Ability to proactively problem-solve, make decisions, anticipate next steps, implement solutions and monitor progress for multiple projects

• Professional administrative certification a plus 

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178