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Biomedical engineering administrative assistant at University of Wisconsin

Biomedical engineering administrative assistant

University of Wisconsin Madison, WI (On Site) Full-Time
Job Summary:

The Department of Biomedical Engineering (BME) is currently recruiting for a Administrative Assistant III. BME educates engineers to lead the biotechnology revolution of the 21st century. Our Biomedical engineers are progressing science and technology to solve the most fundamental problems in medicine. We are seeking a candidate to join our dynamic team and contribute to its growth. This position plays a critical role in supporting effective and efficient operations of the department with organization, communication and administration. This position will be responsible for managing the day-to-day operations of the department, including approving room reservation requests, handing out keys, and ordering supplies. This position will also compile data and trends for the department. Along with operational duties, this position will also be in charge of planning all department events which include space reservations, ordering of food and handling any travel arrangements, as well as providing administrative support to the Department Chair and the Associate Chair of the BME Graduate Program.


Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities.
  • 35% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 25% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
  • 5% Prepares and audits complex records, edits documents, and reviews work done by others
  • 5% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
  • 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  • 20% Provides administrative support to the Department Chair and the Associate Chair of the BME Graduate Program

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Associate's Degree


-Minimum 3 years-experience providing complex administrative support to large groups and / or teams
-Proficiency in software programs including Excel, Word, and Outlook.
-Excellent interpersonal skills, including strong written and oral communication skills
-Demonstrated track record of organizational skills, including strong attention to accuracy and details
-Ability to manage and adapt to change priorities
-Demonstrated track record of working collaboratively with diverse teams
-Demonstrated track record of maintaining confidential and time-sensitive materials
-Experience with coordinating and planning events

-Familiarity with UW-Madison administrative policies and procedures
-Experience supporting hybrid teams
-Experience with Qualtrics or RedCap

Work Schedule:

Monday - Friday 8 - 4:30

Work Type:

Full or Part Time: 70% - 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:



Minimum $19.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

To apply for this position, click on the Apply Now button (, search for 273167). Applicants will be asked to upload a resume and cover letter.


Mondira Saha-Muldowney
[ Email address blocked ] - Click here to apply to Biomedical engineering administrative assistant

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant III(AD003)



Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: [ Link removed ] - Click here to apply to Biomedical engineering administrative assistant

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Jan 11 2023 Central Standard Time
Applications Close: Feb 13 2023 11:55 PM Central Standard Time

Recommended Skills

  • Adaptability
  • Administration
  • Auditing
  • Biotechnology
  • Communication
  • Coordinating
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