Answers the phone, greets visitors and responds to inquiries and requests for information. •Collects and receipts monies submitted by members of the public and other city offices. •Processes business and alcohol licensing applications. •Issues occupancy certificates and the inspection schedule. •Prepares a variety of correspondence. •Records maintenance work order schedules. •Collects, sorts and distributes mail. •Arranges appointments and schedules meetings and workshops. •Schedules and reserves administration building meeting spaces. •Contacts vendors and contracts to secure bids for needed supplies and services. •Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of related federal, state, and local laws. •Knowledge of computers and job related software. •Knowledge of modern office equipment. •Skill in the preparation of clear and precise administrative reports. •Skill in mathematical calculations. •Skill in oral and written communication. •Skill in interpersonal relations.
The Administrative Assistant assigns work in terms of somewhat general instructions. The supervisor spot-checks completed work for compliance with instructions and established procedures, accuracy, and the nature and propriety of the final results.
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education, or a combination of education, experience and skills that meet the prerequisites of the position. •Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.
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