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Facility Administrative Assistant

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This position supports the many administrative tasks of the respective WFS Operating Unit; assists in the scheduling of appointments and coordinates activities for WFS management personnel; types department materials, and relieves corporate officials of clerical work and minor administrative and business detail by performing the following duties:

Essential Duties and Responsibilities:

  • Reads and routes incoming mail to appropriate individual.
  • Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages.
  • Prepares cash deposits, where applicable.
  • Composes and types routine correspondence.
  • Answers, routes and screens telephone calls to appropriate individuals.
  • Greets walk in traffic and scheduled visitors and escorts to appropriate area or person.
  • Makes copies of correspondence or other printed materials.
  • Orders and maintains supplies, and arranges for office equipment maintenance.
  • Provides customer billing support and weekly stats support.
  • Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards. Uploads hours file to payroll for processing.  Enters new employees to time clock and advises of any punch issues.
  • Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
  • Assist with coordinating benefit enrollment periods and distribution of all communications.
  • Monitor uniform distribution and inventories.
  • Answers, routes and screens telephone calls to appropriate individuals.
  • Participate in any related special projects or tasks that may arise.
  • Recruit, Hire, Onboard new employees.


  • Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
  • Bachelor's degree in related field
  • Ability to work both independently and in a collaborative environment
  • Attention to detail and exceptional organizational and time management skills
  • Ability to prioritize and meet time sensitive deadlines
  • Excellent verbal and written communication skills
  • Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.

Recommended skills

Computer Literacy
Attention To Detail
Verbal Communication


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Facility Administrative Assistant
Estimated Salary: $65K
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Job ID: 1718-629


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In those early days, I competed against a much bigger organisation but through our commitment, hard work and the quality of service we delivered, we prospered and, in fact, some years later, we acquired our former competitor. Even as WFS has grown and established a global presence, my message to our teams around the world has always been to focus on being the best at meeting our customers’ requirements – and that is how we have become a trusted partner to over 300 airlines, airports and other customers.We also understand that being the best means proving this every single day. Every passenger we welcome, every piece of cargo we process, and every aircraft we handle is another test of our quality and reliability. I am confident we have a global team of handling professionals that ensure we meet this challenge.

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