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Administrative Assistant - III

Genesys Talent Eau Claire Full-Time
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  • Enter agreements in ETP and save to shared folder
  • Weekly CRS query to ensure all agreements billed as refundable CIAC are received for entry into ETP
  • Send emails to designers and supervisors for missing agreements
  • Track billed agreements on CRS query spreadsheet to ensure they are received
  • Run monthly R022 report to send to supervisors and designers for monthly reviews
  • Track reviews to ensure all reviews are completed in timely manner
  • Process annual and final reviews when received
  • Process refunds in ETP for final  reviews and annual reviews
  • Track RFP's submitted on spreadsheet to ensure all refunds are processed by ETP
  • Enter refund check information in ETP on the refund screen
  • Run monthly report R026 to send to accounting for journal entry preparation (for closed agreements)
  • Run additional reports to send to accounting to support reconciliation (R022 ETP report, CRS query, RFP report) 
  • Provide budget forecast information on a monthly basis
  • Write procedures for various processes – i.e. Review process, Forecasting, etc.
  • Perform periodic audit of ETP by comparing CRS query to ETP detail to find discrepancies – i.e. not notified of cancelled agreements. This ensures ETP houses only valid agreements. 
  • Answer questions regarding agreements, reviews, refunds
  • Maintain ETP Manual when changes in ETP or processes
  • Answer audit questions both externally and internally (usually annual external review).  Provide documentation as needed.
  • Additional administrative tasks as needed – i.e. design reports, service work order billing, joint use billing, work order reconciling/closing, etc.

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management


Career Path

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Administrative Assistant - III
Estimated Salary: $64K
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Job ID: 19004


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