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Xced Aviation Services Client Services Administrator

Sasser Family Holdings, Inc. Schaumburg Full-Time
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The Client Services Administrator will assist the client services and contracts departments with tasks related to the day-to-day interaction with Xcēd Aviation’s customers, the creation and distribution of contract documents and assisting with on-going projects and other general administrative duties. Position will report to and work very closely with the Director of Client Services and the Manager of Contracts & Administration. This position requires strict attention to detail and the ability to re-prioritize tasks as needed.

ROLE AND RESPONSIBILITIES
• Provide Client Services and Contracts support and assist with daily tasks
• Interact with customers regarding inquiries and contracts
• Assist in the on-boarding process with new customers
• Work with process improvement team on assorted projects
• Send contract documentation to customers
• Monitor and coordinate with customers regarding certificate of insurance expirations and compliance with liability requirements
• Assist in the timely filing of all UCC-1’s and PPSA’s and file UCC/PPSA amendments as needed
• Scan and save all documents relevant to contracts
• Input opportunity information into Salesforce
• Assist with inventory reporting and management of the maintenance system
• Coordinate with Credit Department to ensure all credit approvals are in place prior to documentation and funding
• Issue purchase orders for equipment
• Maintain status report for awarded, credit approved, documented and funded transactions
• Other general duties including basic accounting, payables and receivables processing
• Input contract information into lease system
• Assist in generating reports
• Any other duties as assigned by the Director of Client Services

QUALIFICATIONS AND EDUCATION REQUIREMENTS
• High school diploma or equivalent required. Associates or Bachelor’s degree desired
• One – three years of experience in an administrative function preferred
• High level of integrity and regard for confidentiality
• Lease documentation process experience a plus
• Background working with a computerized lease operating system a plus
• Business insurance knowledge a plus

SKILLS
• Intermediate-to-strong abilities in MS Word/Excel/PowerPoint
• Strong communication skills – written, verbal, presentation.
• Superior auditing proofreading
• Ability to organize and analyze data
• Basic business acumen
• Ability to quickly learn and adapt to new systems and processes
• Ability to interface with all levels of the organization
• Strong problem-solving skills

PHYSICAL DEMANDS
This job operates in a professional environment and routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets, printers and fax machines.

WORK ENVIRONMENT
Office Environment

Equal Opportunity Employer/Veterans/Disabled

 

Recommended skills

Complex Problem Solving
Uniform Commercial Code
Administration
Management
Reports
Accounts Payable
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Job ID: 1257

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