Assistant Print Shop Supervisor & Graphic Designer (Open Competitive)

Salary: $57,047.00 - $66,223.00 Annually

Location : Buffalo, NY

Job Type: Full-Time

Job Number: 85367

Department: ADM & FINANCE BUDGET

Opening Date: 09/11/2023

Closing Date: 9/30/2023 11:59 PM Eastern

Fee: $15.00

RESIDENCE: Residence is a requirement for all positions. In the absence of clear and convincing evidence to the contrary, an applicant shall be deemed a non-resident if he/she cannot show ninety (90) days of continuous and uninterrupted residence in the City of Buffalo prior to filing application.

PLEASE TAKE NOTICE THAT THE ORDINANCES OF THE CITY OF BUFFALO MANDATE CONTINUOUS RESIDENCY IN THE CITY DURING YOUR EMPLOYMENT, EXCEPT FOR POSITIONS SPECIFICALLY EXEMPT UNDER STATE LAW.
Distinguishing Features of the Class

Assistant Print Shop Supervisor & Graphic Designer - (Open Competitive) #85367
Final Filing Date: 09/30/2023
Exam Date: 10/21/2023

An incumbent to a position in this class is a working supervisor who is responsible for the operation of a print shop that also includes mail room and inventory supply room activities. This is responsible work involves daily production of the print shop, mail room and inventory stock room. S/he operates various machines including personal computer, mail machine, duplicating machine and peripheral equipment. Supervises the staff of the print shop and mail room, works independently and handles planning and assignments of all duties. Supervision is exercised over personnel assigned to the printing, mail and supply functions.
Examples of work (Illustration Only)
Plans with determination of workflow for various printing request.
-knowledge to create and or edit electronic files using various computer software applications such as InDesign, Illustrator, Photoshop and Microsoft Office:
-proofreading any and all electronic files and documents;
-performs network printing/scanning;
-may perform dark room camera activities;
Knowledge of printing using digital output/computer to plate technology and offset press;
Sets up various forms on computer to plate material:
Supervises and participates in the operation of offset press, duplicating machines, high volume printers/copiers and post-press cutting and binding machines;
Oversees the operation of the print shop, mail and supply rooms and directs activities on an as needed basis;
Responsible for the output of daily mail activities;
Oversees the operation of the stockroom and directs activities on an as needed basis;
Distribution and intake of supplies and the maintaining of records on computer;
Oversees the maintenance of personal computers, offset duplicators, high volume printers/copiers, mail machine and related equipment, including adjustments and repairs;
Assigns and reviews work and instructs new employees in all print shop, mail and supply room procedures;
Scheduling of employees;
Reviews software and machinery needs and recommendations;
Oversees the maintenance of the premises to insure cleanliness and safety;
Performs related duties as required.
Minimum Qualifications
MINIMUM QUALIFICATONS
A. Associates Degree from a college or university accredited by a regional, national,or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. secretary of Education, in Graphic Art, Commercial Art or a related Art curriculum and five years of full-time responsible experience in graphic art/offset press activity, two years of which must have been in a supervisory capacity
OR,
B. Graduation from High School, GED or Equivalency Diploma and seven years of full-time experience in graphic art/offset press activity in a supervisory capacity
OR,
C. An equivalent combination of education and experience as defined by the limits of A and B.

SUBJECT OF EXAMINATION - Written Test..........Relative Weight 100%

EXAMINATION WILL TEST FOR KNOWLEDGE, SKILLS AND/OR ABILITIES IN SUCH AREAS AS:
1. Name and number checking
2. Operations with Letters and Numbers
3. Keeping simple inventory records
4. Supervision

THE USE OF A CALCULATOR IS RECOMMENDED FOR THIS EXAMINATION

NOTE: The use of a hand-held, battery- or solar- powered calculator is RECOMMENDED for this examination. Devices with typewriter keyboards, spell checkers, personal digital assistants, address books, language translators, dictionaries or any similar devices are prohibited. You may not bring books or other reference material. Cell phones and any other electronic devices are also prohibited.

Additional Information
EXPANDED SUBTEST DESCRIPTION:

1.) Name and number checking
These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

2.) Operations with Letters and Numbers

These questions test for skills and abilities in operations involving alphabetizing, comparing, checking and counting. The questions require you to follow the specific directions given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers.

3.) Keeping simple inventory records

These questions test for the ability to follow instructions in keeping simple inventory records of different materials received and distributed from a central location. The ability to add, subtract, multiply, and divide will be required. You may have to compute total costs from quantities (number of units) and cost or price per unit. Knowledge of specific record keeping systems and techniques will not be needed.

4.) Supervision
These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.
Test guide:
The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available on line at:

This written exam is being prepared and rated by the N.Y.S. Department of Civil Service in accordance with Section 23-2 of the Civil Service Law, and the provisions of the N.Y.S. Civil Service Rules and Regulations dealing with the rating and review of exams apply.

(If not attached, expanded subtest descriptions may be obtained from the Civil Service office, Room 1001 City Hall.)

(The eligible list resulting from this exam may be used to fill comparable positions.)

MULTIPLE EXAMINATIONS SCHEDULED FOR THE SAME DAY:

If you have applied to take a written test announced by either one or several local jurisdictions (county, town, city) scheduled to be held on the same day as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date, so they can make arrangements for taking all tests at one test site. All examinations for positions in State government will be held at a State examination center.

LOCAL GOVERNMENT EXAMS notify each civil service agency to make arrangements no later than two weeks before test date. You must notify each agency with whom you have filed. For this information, notify the Department of Human Resources, Division of Civil Service, Room 1001 City Hall, Buffalo, New York 14202 or call or come to the office.

IMPORTANT INFORMATION REGARDING WEATHER CONDITIONS ON THE DAY OF THE EXAMINATION -

In the event of severe weather conditions on the day of the examination, please listen to the following radio/tv stations for postponement or delay in the starting time of the administration of the examination: WBEN 550, WGR 930, WWW 1400, WWKB 1520- AM RADIO; WKSE 98.5, WLKK 102.5, WTSS 107.7-FM RADIO OR WIVB-TV (CH. 4) If no such announcement is made, you must presume that the examination will be administered as scheduled.

IMPORTANT INFORMATION FOR USE OF VETERAN'S CREDITS

If you are currently serving on active duty in the Armed Forces of the United States, you may apply for veteran's credits. These veteran's credits shall be granted on a conditional basis at time of establishment of the eligible list. You will be restricted from certification using these credits until you have received an honorable discharge or release under honorable conditions. Your

DD214 must be presented as proof of service during war time, before you can be certified for appointment from the eligible list

using these credits.

Special Requirement for Appointment in School Districts and BOCES
Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.

NOTICE TO EXAM PARTICIPANTS Additional Points Available to Children of Police Officers and Firefighters Killed in the Line of Duty
(New Section 85-a, NYS Civil Service Law, effective 9/17/02)

On September 17, 2002, Governor Pataki signed into law a bill adding a new section 85-a to the Civil Service Law granting additional credit on civil service examinations for children of firefighters and police officers killed in the line of duty. This law is to take effect immediately.

"In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established."

Applicants claiming these points must do so in writing (you may enclose in application), indicating the name, title, relationship and place of employment of the deceased parent.

Eligibility for points will be reviewed and applicants may be required to submit additional information to verify the claim.

Additional points available to siblings of Firefighters and Police Officers killed in the line of duty as the result of the September 11, 2001 World Trade Center Attack (Chapter 500, Laws of New York 2003).

For more information, check with the Department of Human Resources, Civil Service office.

The City of Buffalo's benefit package is designed to give our employees and their love one's, comfort, safety, and stability they need in serving our community each and every day.

Our offerings include:

-Medical and vision, Dental, Life Insurance (basic) and (supplemental)

-New York State Retirement System

-Deferred Compensation Plan

-Employee Assistance Program for employee/family members

-Flexible Spending Accounts

-Liberal holidays & vacation

-Growth Opportunities and Steady earnings potential