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Admin Clerical in Potter,Wisconsin
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Administrative Assistant II

Integrated Resources, Inc Oshkosh Full-Time
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Please provide Office and typing test scores with submittal Manager would like candidates to have ability to obtain security clearance.

Setting up meetings, Meeting coordination - meals, Tracking time off for staff, etc

Attention to detail, professional error-free emails

Provide turnkey administrative support at all stages of proposal development. Assists in the development of tracking tools, monitors and reports team progress, facilitates optimized team collaboration and work flow efficiency, organizes major proposal review events, facilitates proposal review process, and guides team work flow. Works closely with proposal management to build proposal development schedule and drive deadline accountability to ensure timely and high-quality proposal product.


1. Assist Proposal Manager with team coordination and communication requirements
2. Assist in the establishment of the proposal facility, including hardware and software resources required for proposal team
3. Onboard proposal contractor support and assist with training process
4. Track distribution of solicitation books and distribute hard copy updates as requested
5. Assist in development of responsibility and compliance matrices
6. Establish and maintain proposal “storyboard” walls
7. Assist proposal writing team members with researching and accessing narrative and graphic resources
8. Support process for pre-submittal questions to the government/customer
9. Support customer requested clarifications process post-submittal
10. Cross functionally support graphics development process
11. Develop logistics plan for review and final production cycles, and secure resources required
12. Maintain real time development status of all proposal text and graphics
13. Coordinate internal flow and review of all proposal inputs and outputs
14. Assist in developing kick-off, and color review evaluation presentations
15. Support color review teams, provide resources, out-brief support and review logistics
16. Provide logistical and presentation support for proposal status meetings
17. Facilitate coordination/communication with Client stakeholders to support Proposal Management and proposal writing team member requirements
18. Support collection, verification, and recording of contractor hours to support proposal budget management
19. Monitor government website regularly for updates to active and upcoming projects
20. Support proposal production cycle, including required service calls, print center coordination, proposal assembly, and quality checks
21. Coordinate final delivery logistics and provide delivery verification documentation to Client stakeholders
22. Maintain inventory of office supplies and place necessary orders to support proposal production and delivery

Critical skills/qualifications are:
• Exceptional attention to detail
• Proficiency in Microsoft Office Suite (Word, Powerpoint, Excel, Project)
• Typing skill ?50 wpm
• Associates Degree in related field (IT, Business)
• 5+ years administrative experience in fast-paced, deadline-driven environment
• Outstanding communication skills
• Strong organizational skills
• Willingness/availability to work long hours as necessary

Desired Skills/Qualifications/Background:
• Familiarity with proposal work (preferred but not required)

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management


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Administrative Assistant II
Estimated Salary: $64K
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Job ID: 19-11824


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