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Administrative Assistant

Staffmark Newport Beach, CA Contractor
$18.00 - $20.00 / hour
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Administrative/Project Assistant

Currently hiring Administrative/Project Assistant for our Newport Beach office.  The work involves responsibility for performing, under supervision, technical clerical tasks involving the indexing and recording of client documents filed for completeness and proper form. The employee will be required to adhere to proper protocols are followed as to ensure legibility and accuracy at all times. The work is of routine nature but must be performed according to established procedures as prescribed by law.

Duties and Responsibilities, to include be not limited to;

  • Keep track of all project deadlines and deliverable work product timeline

  • Process and manage the reproduction and distribution of construction documents for a wide variety of project types

  • Coordinate communication efforts such as document scanning, duplication, incoming and outgoing faxes and all correspondence

  • Maintain and organizes department and project files

  • Follow up on project details; any and all.

  • Examine completed file folders and process accordingly.

  • Effectively communicate with other departments.

  • Ability to adapt to change and take on other duties as assigned.

  • Calendar management & scheduling

  • Email support

  • Performs various administrative tasks.

  • Operates standard office equipment including a computer terminal for the purpose of entering and retrieving data.

  • Provides assistance to the firm’s administrative team, as needed.

 Required Experience and Skills:

  • Associate Degree or 1-2 years of equivalent experience working in a Finance or Engineering industry.

  • Extremely high attention to detail.

  • Perform general assessment clerical work involving independent judgment and requiring accuracy and speed.

  • Must have the ability to multi-task, prioritize and manage time effectively as situations demand.

  • Identify and investigate problems.

  • Establish and maintain an effective working relationship with those contacted during the course of business.

  • Strong initiative and organizational skills and ability to work diligently under minimal supervision

  • Must be dependable, reliable and results driven.

  • MS Office skills, including: Outlook, Word, and Excel; a strong familiarity with email and internet.

About Staffmark

Staffmark makes all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, ancestry, medical condition, age, marital status, national origin, citizen status, political affiliation, union membership, genetic information, physical or mental disability, veteran status, denial of medical or family leave, pregnancy or pregnancy disability leave or any other protected group status as defined by federal, state or local law. We will provide reasonable accommodations throughout the application or interviewing process. If you require a reasonable accommodation, contact us. Staffmark is an E-verify employer.


Recommended skills

Self Motivation
Project Files
Attention To Detail
Success Driven
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Job ID: 958021


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