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- Houston, TX
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Senior Legal Administrative Assistant
Calpine • Houston, TX
Posted 9 days ago
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Description :Provides administrative support to the Deputy General Counsel and Corporate Secretary and other attorneys in the Legal Department. Performs a variety of functions to with regard to legal documents, including typing, proof reading, processing for execution and transmitting. Prepares engagement letters for outside counsel and process invoices. Maintains records and files for projects and ensures company records are properly saved pursuant to Calpine’s document management policy. Answers and screens telephone calls, takes messages. Processes daily incoming and out-going mail. Manages calendars, coordinates meetings, books travel arrangements, and plans events. Maintains and organizes department and project files. Prepares a variety of reports and expense reports frequently using Microsoft applications such as Word, Excel and PowerPoint. Prepares Federal Express documents. May handle a wide variety of situations.
Provide administrative support to the Deputy General Counsel and other attorneys in the Legal Department, which includes tracking and reporting outside counsel expense and usage information; document preparation and transmittal; and letter drafting and editing.
Highly skilled. Extensive knowledge of the job and company policies to perform a wide range of advanced tasks.
Top expert on software, tools and organizational processes. Power user of department-specific software.
With limited guidance, prioritizes and executes responsibilities; checks own work and possibly the work of others.
Decisions are of moderate to advanced scope and impact administrative operations of the department or department deadlines.
Exercises discretion and judgment, and prioritizes requests from multiple departments and/or functions; regularly required to adapt procedures, processes and techniques.
Works on complex assignments requiring considerable judgment and initiative.
Works under limited guidance.
Acts independently to determine methods and procedures on new assignments. May provide skills training and direction to others.
Regularly works with sensitive and confidential information.
Contacts are both internal and external, may be required to represent management and coordinate complex activities/projects.
Requirements :Associate’s Degree, Technical/Business School or equivalent.
Typically requires minimum 7 years’ experience, including advanced support skills and extensive knowledge of tools, software and other technologies.
Prefer legal experience.