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Administrative Assistant I - Office

Bimbo Bakeries USA Cicero Full-Time
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The Administrative Assistant I provides support to Operation Manager in the daily, weekly, monthly administrative objectives and functions. Perform a wide range of administrative and office support activities for assigned area.

Key Job Responsibilities:

⦁ Responsible for ensuring and maintaining a safe environment through compliance of all Company, Local, State and Federal mandates or programs.

⦁ Prepares reports, take notes for various meetings, creates and sends meeting recaps and memoranda.

⦁ Planning and the execution of Special Events for the bakery.

⦁ Compose and type correspondence, reports and other documents.

⦁ Prepare spreadsheets and reports for managers.

⦁ Order office supplies and maintains inventory of supplies.

⦁ Coordinate and organize meetings.

⦁ Manage uniform ordering, changes, and issues that arise.

⦁ Perform other duties as assigned.

Skill Requirements:

⦁ Highly proficient computer skills including Microsoft Office, Excel and Outlook.

⦁ Excellent organization and planning skills.

⦁ Excellent interpersonal communication skills.

⦁ Demonstrated evidence of successful teamwork.

⦁ Collegial approach to communication.

⦁ Able to accept direction.

⦁ Work well under pressure in a fast-paced environment and maintain confidentiality of all interactions and communications.

⦁ Needs to be comfortable and flexible with evolving priorities and roles.

⦁ Professional demeanor.

Work Environment:

⦁ This is a full-time hourly position

⦁ The normal hours for this position are 8-5:30 pm Monday-Friday and occasionally weekends as required.

Education and Work History:

⦁ A high school diploma plus 1-3 years of experience.

⦁ A combination of education, training and experience that results in demonstrated competency to perform the work may be substituted.

⦁ Bilingual is a plus but not required.

⦁ Maintenance of the confidentiality of any personal or company information encountered.

⦁ Be able to work with others in a highly professional manner and produce high quality work products.

⦁ Excellent organizational and communication (written and oral) skills


Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training and all other working conditions. To further the principle of equal employment opportunity, Bimbo Bakeries USA has developed affirmative action plans for minorities and women, qualified individuals with disabilities, and Vietnam-era and special disabled veterans and other protected veterans.

Skills required

Verifies Data
Excel Spreadsheet Creation
Entry Verification
Sorting Information
Documents Scanning
E File


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Administrative Assistant I - Office
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Job ID: req10686


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A leader in the baking industry, we are known for our category-leading brands, innovative products, freshness and quality. Our team of more than 27,000 U.S. associates operate bakeries across the United States to bring leading brands such as Arnold®, BallPark®, Bimbo®, Boboli®, Brownberry®, Entenmann's®, Francisco®, Freihofer's®, Marinela®, Oroweat®, Sara Lee®, Stroehmann®, Thomas'®, Mrs Baird’s ® and Tia Rosa® to customers and consumers in every city, town and village in America.

As bakers, every morning we rise to meet the opportunity to bake the freshest, highest-quality products, serve our customers and learn from one another. You can see our work, across America, every day. It is at breakfast tables, in children’s lunch boxes, and in kitchens at night, where families come together to share their evening. Our work is baked into life, every meal, every day.

It is because of our people that we have winning brands and exceptional products. We want you to bring your dedication and enthusiasm to work at Bimbo Bakeries USA!

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