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Company Contact Info

  • Pasadena, CA 91124
  • Sylvia Aguirre

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Facilities Coordinator

System One • Pasadena, CA

Posted 1 month ago

Job Snapshot

Contract to Hire
Travel - None
Experience - 2 to 5 years
Degree - High School
Admin - Clerical
Relocation - No

Job Description

Facilities Coordinator - Pasadena, CA 91124

System One has a temp-to-hire employment conversion opportunity for a Facilities Coordinator for our client’s corporate office in Pasadena.    


  1. Temp to hire after satisfying 520 hours on our payroll
  2. Hours are 8:00am to 5:00pm Monday thru Friday
  3. Local candidates only / U.S. Citizenship is required

The Facilities Coordinator will be responsible and able to function in the following capacity:

  • Maintain facilities in good working conditions.
  • Coordinates with other business unit support functions (IT/Imaging & Printing/Security).
  • Responsible for arranging for after-hours heating, ventilating, and air conditioning as needed.
  • Acquires, distributes, and disposes furniture as needed with approval from Director of Facilities and/or Facilities Manager.
  • Orders supplies from corporate vendors for departments/staff as needed.
  • Coordinates offices assignments and moves.
  • Manages off-site storage.
  • Reviews facilities projects with Facilities Manager or Deputy Region Manager for approval.
  • Coordinates with Facilities Manager or Deputy Region Manager on all facilities related matters.
  • Coordinates with Talent Management to on-board and off-board employees.
  • Manages equipment maintenance and supplies.
  • Acts as Security/Emergency Coordinator, supporting office business continuity plan if needed.
  • Acts as member of Office Safety Committee.
  • Ensures the availability/maintenance of AEDs (Automated External Defibrillator), fire extinguishers, and first aid supplies.
  • Coordinates Health and Safety training and testing.
  • Handles incoming and outgoing mail, supply ordering and distribution, and facility maintenance as it pertains to office space and phones.
  • Maintains visitor sign-in book and emergency evacuation plan.
  • Act as Emergency 911 Desk Respondent.
  • Processes OCR’s for vendor invoices, and submits for payment.
  • Assigns/Monitors Alternative Workplace Strategies (hoteling) space and report usage monthly.
  • Attends scheduled facility team meetings.
  • Ensures adherence to all corporate, contractual, ethics and safety standards, policies and procedures.
  • May maintain appearance of conference rooms/break areas/common areas.
  • Performs other responsibilities unique to the location.
Job ID: BHJOB2400_139847
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