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Company Contact Info

  • Oak Brook, IL 60523
  • Beacon Hill Staffing Group, LLC

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Administrative Assistant

Beacon Hill Staffing Group, LLC • Oak Brook, IL

Posted 13 days ago

Job Snapshot

Full-Time
Real Estate - Property Mgt
Admin - Clerical
75+

Applicants

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Job Description

Our client is the industry leader in Commercial Real Estate. They are in need of a temporary-to-full time Administrative Assistant due to rapid growth to perform a variety of administrative and clerical tasks. If you are looking for a family-feel culture with senior management who appreciate your daily efforts, then this is the job for you! The Administrative Assistant will support Property Managers, Brokers, and Principals.

Responsibilities include but are not limited to:

  • Answer and direct phone calls from tenants
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book property showings
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Assist in marketing functions

Requirements:

  • Proven experience as an administrative assistant, virtual assistant, or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Pharma and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job ID: a1108593CHi
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