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HCM Specialist for Finance and Business Services - Office of the Provost - Georgetown University at Georgetown University

HCM Specialist for Finance and Business Services - Office of the Provost - Georgetown University

Georgetown University Washington, DC (On Site) Full-Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


HCM Specialist for Finance and Business Services - Office of the Provost - Georgetown University

Job Overview

The HCM Specialist serves as the first point of contact for all student keying related transactions for assigned main campus units and is responsible for initiating student transactions in GMS, reviewing Hoya Hiring Forms and providing guidance based on the student hiring policies put in place by the student employment office. They implement and monitor overall student keying HCM processes, systems, and procedures across the assigned organizational unit - in a "deadline" driven role requiring the ability to multitask and to pay close attention to detail.

The HCM Specialist manages all HCM requirements for students and contingent workers of more than 3000 entries per academic year; communicates with students and hiring managers to serve them in student hiring work; and supports the Senior HCM operations analyst in the staff recruitment cycle. The HCM specialist will interpret student and staff human resources policies and procedures and will advise units on implementation, and may have responsibility for dispositioning candidates, drafting hiring letters, and posting job requisitions.

The HCM Specialist executes and implements the standards set by the Director of Human Capital Management Operations in implementing the full-cycle of student transactions. As well, they are responsible for all student related GMS data entry, monitoring and reporting, data accuracy (input new hire data, update changes to employee data, personnel action changes in the system, etc.); and ensuring that supporting documentation is in compliance with Georgetown University policies, and that keyed transactions in GMS are reflected in the Main Campus Position Database as appropriate.

Work Interactions

Reporting directly to the Senior HCM Operations Analyst in the Provost Finance Office, the HCM Specialist serves as a liaison for the assigned unit/school to other areas of the University and Main Campus, particularly as relates to Student hiring policies and procedures. They have close interactions with hiring managers across the main campus, students, Provost Finance Office staff, the Provost Office of HCM operations, Student Employment Office, Payroll Office and the Tax Department; and works with fellow HCM specialists across the many campuses.


* Bachelor's degree
* At least 2 years of administrative and HR experience - note: consideration will be given to an equivalent combination of education and experience - preference for Workday experience
* Ability to communicate with managers and employees in an effective manner with constant changes in Main Campus processes.
* Ability to work in both current and future deadlines simultaneously
* Forward thinking and strong analytical and organizational skills
* Ability to assure compliance with all federal, state and local employment laws

Preferred qualification

Experience with Workday

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at
or [ Email address blocked ] - Click here to apply to HCM Specialist for Finance and Business Services - Office of the Provost - Georgetown University.

Need some assistance with the application process? Please call
. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.

Recommended Skills

  • Administration
  • Analytical
  • Attention To Detail
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