Position Title: EHS Administrative Coordinator
Position Description: The EHS Administrative Coordinator supports the local EHS team in Cambridge, MA. This position provides a high level of administrative support for the EHS team, operates as the department's internal systems expert, coordinates all EHS reporting and performs routine data entry and tracking, manages the life cycle of all EHS business records in digital and paper form, coordinates all documents and scheduling for audit situations, and manages/actively participates in departmental process improvement projects.
Duties & Responsibilities:
This position reports into an EHS Director, and will:
Provide high-level administrative support for the EHS team: PO processing, filing, business correspondence, meeting coordination, permitting/licensing assistance, maintaining office supplies, event planning/logistics support, special projects, etc.
Act as internal systems expert for EHS department: financial systems, HR systems, IT systems, Sharepoint, MS Office, Learning Management System, etc.; maintain departmental and EHS Team Sharepoint sites (architecture/function updates, manage content/libraries, recommend Sharepoint solutions, ensure annual content review by content owners)
Coordinate and manage EHS reporting (internal/external): collect/process data for standard reporting/tracking; develop/coordinate data tracking/reporting system improvements
Act as EHS Business Records Manager: maintain departmental record-keeping, filing, archiving and records retention (digital and paper) according to internal standards; coordinate internal/external audit logistics and documents (act as point person for documents -- gather, organize, build/maintain record of audit); manage regular review/update of core EHS documentation (policies, manuals, SOPs)
Manage and/or participate on departmental process improvement projects and other projects as they emerge (e.g., Sharepoint solutions, data management solutions new program/system implementation)
Execute other EHS administrative support duties/projects, as necessary
Qualifications & Skills:
Exceptional organizational, time management and problem-solving skills; excellent data and file management skills; excellent written and verbal skills; detail-oriented and resourceful; able to work independently & as part of a team; proficient in M.S. Office (Word, PowerPoint, Outlook), with expertise in Excel and Sharepoint, and comfort/confidence learning new IT systems. The successful candidate will be a positive, proactive and adaptable person who is comfortable working on a dynamic, collaborative, process-oriented team.
Bachelor's Degree and 5+ years of experience in relevant work environment.
Coordinate Administrative Activity
Maintain Indexed Record
Resolve Administrative Problem