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Mandarin-Speaking Personal Assistant (Los Angeles, CA) job in Los Angeles at Society Staffing

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Mandarin-Speaking Personal Assistant (Los Angeles, CA) at Society Staffing

Mandarin-Speaking Personal Assistant (Los Angeles, CA)

Society Staffing Los Angeles, CA Full Time
Division: Executive Administration
Ref ID:  R
Location:  Los Angeles, CA 
Salary: DOE
Job Title: Mandarin-Speaking Personal Assistant (Los Angeles, CA)
Job Description  
A private family office seeks an experienced, and detail-oriented Personal Assistant to support, and manage the day-to-day of a private family. To be successful in this role, one should be well-organized, thorough, flexible, be able to act with limited guidance, and are comfortable in a fast-paced environment with different stakeholders and personalities. This role will work with family members, administrators, residential staff, and third-party contractors to undertake a process-based approach to work.

  • Act as primary gatekeeper and liaison for the family
  • Help build, manage and operate the administrative function for the Family.
  • Manage the Family Residences include bill paying and overseeing and negotiating with vendors and service providers
  • Supervise home repairs and be able to troubleshoot simple home electronics and home maintenance
  • Prioritizes and coordinate Family’s calendar and meeting schedules 
  • Coordinate and arrange all travel itineraries
  • Arrange accommodation and dining logistics locally and internationally
  • Manage resources for the Family, including theater passes, sports teams, etc
  • Be able to organize and plan intimate and large events as well as greet guests
  • Manage and purchase items needed for family 
  • Clerical duties of sorting mail, answering phones, data entry, and filing
  • Maintaining and organizing bills, emails, notes, spreadsheets, and all documentation trail for immediate recall
  • Labeling and filing electronic copies of various documents and personal items
  • Writing letters, thank you notes, sentiments,
  • Meeting all necessary deadlines and anticipating employer needs
  • Creating excel spreadsheets and bookkeeping
  • Draft, proofread and finalize written correspondence, contracts, and documentation ensuring accuracy
  • Schedule and ensure full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events, and facilitating events as needed
  • Supports Principal with other duties as required
Schedule: Typical schedule is Monday-Friday 9 AM – 6 PM with 24/7 availability over text or email. 
Compensation: Salary is generous but final offers depend on experience. 
Benefits: Benefit’s package included 
Job Requirements:
  • A seasoned Personal Assistant with 3 years of experience 
  • Self-motivated and ability to work in a home environment
  • An organizational ninja that can prioritize multiple tasks seamlessly with excellent attention to detail
  • Able to handle confidential information with discretion, tact, and diplomacy
  • Adaptable to various competing demands and demonstrate the highest level of service and response
  • Excellent interpersonal communication skills with the ability to interact in a positive manner. 
  • Ability to communicate in a clear, concise manner with tact, diplomacy and flexibility
  • Able to build relationships with Family Members and other Administrative/Personal Staff
  • Ability in prioritizing high volume workloads while ensuring priorities and deadlines are met
  • Strong technology skills, needs to be proficient in G Suite, MS Word, MS Excel, MS Outlook, and can learn new software like Slack, WeChat, Quickbooks, etc.
  • Knows when and how to be assertive to get things done
  • Quickly responds to requests and does not need to be followed up on
  • Is responsible and possesses high integrity 
  • Bilingual in Mandarin Chinese and English is a plus

205 Hudson Street FL. 7
New York, NY 10013
Agency DCA License #2008231
For additional employment opportunities please visit our job postings at [ Link removed ] - Click here to apply to Mandarin-Speaking Personal Assistant (Los Angeles, CA)
Due to the volume of employment applications received, Society Staffing is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate. Please be advised that the first round of our interview process involves a direct meeting at our Manhattan offices for all positions located in the tri-state area. 

Recommended Skills

  • Data Entry
  • Bookkeeping
  • Filing
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