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BioTel Research - Sr. Administrative Assistant

BioTelemetry Rockville Full-Time
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BioTel Research

Sr. Administrative Assistant 
Rockville, MD


Position Summary:

The Sr. Administrative Assistant will support the organization by handling a variety of responsibilities and procedures.  The primary function of this position will be to manage the day to day tasks for reception, Human Resources duties, facilities, incoming and outgoing mail, supply ordering and scheduling.  This position will support Human Resources as the local official for handling interview scheduling, new hire meetings, onboarding and off-boarding, and other HR-related needs.  The Sr. Administrative Assistant will also provide additional support to the Executive Team by handling travel, scheduling, and special projects.


Responsibilities:

§  Act as the primary contact for all incoming visitors, telephone calls and general email

§  Maintain a positive, results-oriented work environment by building partnerships, modeling teamwork and communicating in an open, balanced and objective manner

§  Manage all facility-related issues with the oversight of site leader

§  Assist Human Resources with interview scheduling, new hire orientation scheduling, and verifying proper I9 Documentation

§  Collect and provide new hire paperwork containing confidential information to Human Resources

§  Assist Human Resources in the on boarding and off-boarding of employees in conjunction with IT

§  Support Human Resources as duties of a sensitive nature are required

§  Manage the study Change Order process

§  Provide support to the executive team for travel and schedule management

§  Coordination of the shipping/receiving of general outgoing and incoming deliveries

§  Manage and be the main point of contact for all facility focused vendor relationships

§  Order company supplies as needed

§  Ensure all common office areas such as kitchens, breakrooms, conference rooms, etc are kept clean, organized and functional

§  Compliance with internal SOPs

Qualifications:

 

Experience:  

§  Minimum 3 years in an administrative or customer service role preferred

§  Associates Degree required and/or equivalent experience

Requirements:

§  Limited travel requirements

 

Skills:

§  Must be highly organized and motivated

§  Ability to establish and maintain effective working relationships with coworkers

§  Excellent customer service skills with strong communication and interpersonal skills

§  Problem analysis and solution development

§  Must be able to maintain the highest levels of confidentiality

§  Able to display ethical conduct

§  Ability to work in groups and individually with minimal supervision

§  Ability to learn and apply new technology

§  General knowledge of applicable regulations desired

§  General knowledge of Good Clinical Practice desired

§  Self-starter with a collaborative and enthusiastic disposition

§  Ability to multi-task, respond to challenges with creativity, empathy and flexibility, and work well in a fast-paced team environment

§  Intermediate MS office experience required

§  Flexibility in time and resource management


BioTelemetry Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. 

*CB

 

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management
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Job ID: 916

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