Department

AFFIRMATIVE ACTION (NW-AFAC-IUNWA)

Job Summary

Reporting to the Director o f the Offi c e o f Equal Opportunity and Affirm a ti v e A c ti o n Programs , the Administrative Assistant provides da i l y s u pp o rt to e n s ure the e f f e c ti v e a nd e ffi c i e nt o pe r a t i o n o f the o ffi c e . T his p o s iti o n p e rf o rms a va r i e ty o f co m p l e x a n d s tri c tly co nfi de nti a l ad min i s tr a t i v e t a s k s th a t r e q u ire m a k ing in d e p e n de nt de c i s i o ns co n s i s t e nt w ith f e de r a l and state civil rights l a w s a nd IU p o li c i e s a n d p r oce d ur es . The Administrative Assistant is expected to m a n a g e a nd m a int a in co nfi de nt i a l r e co r ds a nd e l e c tr o nic fil e s a s s oc i a t e d w ith a ffirm a ti v e a c ti o n, Title IX investigations and other discrimination co m p l a ints, as well as a ca de mi c/ s t a ff r ec ruitm e nt a c ti v it i es . This position will also s e r v e s a s a n in v a lu a b le s o ur c e o f inf o rm a ti o n a s the fir s t p o i nt o f co nt a c t f o r f a c ult y , s t a ff, s tu de n t s , co m p l a in a n t s , eq uity a dv i s o rs a nd hiring co mmitt e e s.

Additional job duties include, but not limited to:

• S e r v e s a s t h e r es o ur c e f o r p r e pa ring a nd co mmuni c a ting w i t h H um a n R es o ur c es , V i c e Ch a n c e ll o r s , Dir e c t o r s , A d min i s tr a t o r s , E q uity A d v i s o r s , a n d o th e r faculty and s t a ff r e ga r d ing equal opportunity, affirm a ti v e a c ti o n a nd e v e r y d a y i s s u e s in s u p p o rt o f the Dir ec t o r's d uti e s a n d r e s p o n s i b i li t i e s. E s t a b li s h wo rk flow u s ing ju dg m e nt to de t e rmine p ri o ri ti e s a nd ad j u s tm e n t s .
• S e r v e a s a n E q u i ty A dv i s o r o n hiring co mmitt ees, as needed . D e v e l o p , m a n age , a nd m a int a in co nfi de nt i a l m a nu a l a n d co m p ut e r i z e d r e co rd k e e p ing s y s t e m s a s s oc i a t e d w ith a c a d e mic a n d s t a ff e m p l o y m e nt a c t i v it y , discrimination co m p l a int in v e s ti g a ti o n s, including sexual misconduct , a ffirm a ti v e a c ti o n program r ep o r t s , a nd e m p l o y e e co m p li a n c e t r a inin gs .
• G e n e r a te d oc um e nts a nd w rit t e n co rr esp o n de n c e f o r Dir e c t o r . M a int a in Di r e c t o r's a pp o intm e nt c a l e n da r, s c h ed u l e a nd coo r d i n a te m ee ti n gs , d r a ft a nd d i s tr i b ute m ee ti n g a g e n d a s a n d d oc um e nts a s n e c e s sa r y . C o m p l e t e t r av e l a r r a n g e m e nts a n d p r oce s s r e i m b ur se m e nt s. S u pe r v i s e s tu d e nt wo r ke r, w h e n s t a ff ed.
• M o nit o r a nd r e c on c ile m o nthly o pe r a ting b u d ge t s t a t e m e nts a nd p r oc es s fin a n c i a l r eq u i s iti o n s .
• Maintain EOAA Programs w e b s it e.

Required Qualifications

Associate's degree and five years of demonstrated progressively responsible high-level administrative experience, including work experience with equity, recruitment processes, non-discrimination, affirmative action, and/or complaint investigation systems.

Combinations of education and related experience may be considered.

Ability to work independently and manage multiple tasks/projects simultaneously. Ability to work effectively under pressure. Ability to comprehend, interpret, and communicate information accurately to a diverse population. Ability to understand and administer University policies, practices and procedures effectively. Ability to maintain confidentiality. Proficiency with personal computers and software, such as Microsoft Word, Excel, Outlook, PowerPoint, and Adobe. Ability to maintain and update the EOAA Programs website. Ability to perform basic budget management and analysis. Knowledge and experience with recruitment and selection processes. Excellent customer service skills, cultural competence, communication skills, and organizational skills.

Work Location

Gary, Indiana

Job Classification

Salary Plan: CL

Salary Grade: 0G

FLSA: Nonexempt

Job Function: General Admin

Posting Disclaimer

This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but it will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.