Service Coordinator

Service Coordinator

As a Service Coordinator, you will work with clients to provide quality service and to ensure clients get the services they need. There is a heavy customer service basis, as the Service Coordinator is often the initial contact, so having good people skills is a must. You will also need to build strong relationships with our partners, service technicians, and vendors to ensure clients receive the best service and minimize their downtime. Service Coordinator Role & Responsibilities

Responsibly manage all aspects of branch transactions, including AP, Job Cost, Processing Invoices, Overhead Cost, and AR.

Review invoicing details of completed work before moving forward with the invoicing process.

Create, send, and collect all customer invoices.

Participate in the agreement base renewal procedures.

Review new agreements. Verify customer assets, associated service products, and labor requirements to be delivered for each agreement.

Review agreement profitability and notify management of agreements needing a more thorough review where the scope has changed, or a more in-depth price review is needed.

Provide administrative oversight and direction to operations and field members.

Oversee resource allocation, manpower, and scheduling.

Open service requests and schedule on-call rotation to respond to emergency breakdowns.

Arrange sub-contracted services and equipment, including rentals as needed.

Provide oversight and control of the office organization and workplace environment.

Database management: maintain accurate records and data regarding inspections & preventative maintenance services.

Review customer reports for accuracy and completeness.

Work with the sales and the operations team to meet or exceed customer expectations regarding capability, quality, and performance of all work.

Work with operations team and technicians to implement and monitor company safety policy and procedures to assure the safety of all workers.

Other duties as assigned.

Service Coordinator Qualifications

KNOWLEDGE: A minimum of (5)+ years of industry experience or customer service-related background, or a combination of education and experience that illustrates a proven track record in this field is preferred.

SKILLS:

Microsoft Office – Outlook, Excel, and Word.

Proficient with CRM software utilization.

Knowledge of administrative and clerical procedures.

Excellent interpersonal skills to be able to work with customers, sales staff, and internal team members.

Must be able to work in a dynamic environment in which fast response is normal – where the lead time is critical on quotes and delivery.

Excellent communication skills – verbal and written.

Strong attention to detail.

Strong understanding of structural, electrical, and mechanical trades (Highly Preferred)

Strong knowledge of safety procedures and requirements as well as code requirements.

ABILITY: A passion for providing top-notch customer service to our customers. Valid driver’s license and ability to meet our driving requirements.

Equal Employment Opportunity (EEO) Statement

Crane 1 Services is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. We believe in fostering a supportive environment where every employee is valued and given the opportunity to succeed.