Executive Assistant/Office Manager

About the job Executive Assistant/Office Manager

Job Description: Executive Assistant/Office Manager

Location: Tulsa, Oklahoma (In-office)

Salary: $55,000-$65,000 annually (based on experience)

About Us:
SBCS has partnered with a growing firm looking to add a highly organized and proactive Executive Assistant/Office Manager to support their growing team. This individual will play a vital role in ensuring the smooth operation of our office, acting as the glue that keeps our dynamic team engaged, organized, and motivated.

Key Responsibilities

• Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements for staff and leadership.
• Office Supply Management: Manage office inventory, including ordering supplies and tracking usage.
• Visitor Reception: Greet and direct visitors professionally to ensure a welcoming environment.
• Administrative Support: Handle mail distribution, prepare documents, and maintain filing systems.
• Communication Management: Manage phone calls, email correspondence, and internal communication.
• Facilities Management: Oversee office maintenance, repairs, and equipment needs.
• Budgeting and Expense Tracking: Monitor office budgets, process invoices, and track expenses.
• HR Support: Assist with onboarding new employees, maintaining records, and coordinating administrative tasks with HR.
• Event Planning: Plan and organize company events, meetings, and conferences.
• Team Leadership: Provide support and guidance to administrative staff, delegating tasks effectively.
• Morale Management: Act as the "mom" of the office by fostering team engagement, bringing meals during long project hours, and ensuring a positive work environment.

Required Skills and Qualifications

• Organizational Excellence: Proven ability to manage multiple tasks and meet deadlines with precision.
• Strong Communication Skills: Effective verbal and written communication for interacting with team members and clients.
• Detail-Oriented: High attention to accuracy in administrative tasks.
• Tech Proficiency: Skilled in Microsoft Office Suite, including Word, Excel, and Outlook.
• Problem Solver: Ability to anticipate and resolve administrative challenges independently.
• Leadership Ability: Experience guiding and motivating administrative staff.

Why?

• Be part of a fast-growing company
• Work in a collaborative, team-oriented environment where your contributions make a real impact.
• Enjoy a supportive and flexible workplace that values balance and well-being.

If youre ready to take on a rewarding role that combines leadership, organization, and team-building, we'd love to hear from you! Join us and help keep our team running smoothly so we can focus on our clients.

Benefits: Comprehensive health and wellness package, 3% 401(k) match, federal holidays, and generous PTO policy